Personal Assistant, Family Office

Harrison Asset Management is a single-family office taking care of the investment, corporate and philanthropic requirements of an Asian family that is based in Singapore.The Personal Assistant (PA) is expected to perform a variety of tasks and often handle urgent requirements. An ideal candidate is responsive, thoughtful, self-directed, positive, and thrives in a challenging role. This role reports to the Principal.Job ResponsibilitiesManage the schedules, communications, and administrative requirements of the Principal, including drafting, preparation and management of emails and business correspondences on his/her behalfMinute taking during meetings and preparation of reports. Collate and prepare information to support and brief the Principal prior to meetings, as well as undertake appropriate follow-up actionsManage household administration matters including banking, payments and record-keepingPerform a management and coordination role for the household staff including maids, drivers, cooks and secretaries (where applicable)Coordinate with internal teams and external service providers to fulfill a variety of requests, including household/vehicle maintenance matters and transportation arrangementsHandle mail management and arrangement of deliveries and couriersAssist with organization of celebrations and eventsAssist with travel and visa arrangements and provide concierge support when the Principal is traveling with the understanding that this can occur across different time zonesMake all travel arrangements and reservations, including flights, hotels, dining, land transfers and other logisticsMaintain records of travel credits, open tickets, memberships, preferred vendors/hotels/restaurantsMay be required to travel from time to time to provide assistance with errands during tripsLiaise with various teams and service providers to gather and consolidate information such as trip expenses and prepare reports for management reviewLiaise with other household PAs to fulfil work requirements, including coverage of duties for other PrincipalsAssist with general administrative work and any business requirements from time to timeJob RequirementsDiploma or Degree with 7 to 10 years of working experience, preferably in C-level executive support, secretarial roles, office administration or client servicesProficient in Microsoft Office and remote collaboration tools; comfortable with adopting the usage of new tech toolsExcellent written and verbal communication skills with high level of tact and discretionAble to professionally handle sensitive information and maintain complete confidentialityProactive team player with strong interpersonal skills and the ability to work independentlyHighly adaptable and able to manage a varied and fluid job scopeAbility to work flexible schedules including weekends and holidaysMeticulous, organized, resourceful and process driven