Personal Assistant

For our partner, a pharmaceutical company, Gi Group is looking for a:Personal AssistantPartial time 60% (or to be defined) – Start ASAP until March 2026Your mission:You will play a critical role in enabling our senior leaders to perform their roles efficiently through providing effective, proactive and comprehensive administrative support.Your responsibilities:Manage and prioritize diary, ensuring alignment to business priorities with minimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise. Plan and manage travel, including the preparation of agenda for trips. Organize all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.Liaise with external agencies and third parties, where required, on behalf of the senior leader.Manage expenses, handle invoices and raise purchase orders related to the senior leader & team in a timely manner. Support with agenda planning for regular meetings. Support with internal and external communication on behalf of the senior leader.Support the onboarding of new team members, assist new starters, handle movers and leavers, with input from HR. Act as a buddy to new starters in the team, guiding them through processes and systems.Take minutes during meetings if required. Liaise with HET EAs and other team assistants to ensure alignment on diaries & activities.Your profile :Senior-level administrative profile with experience engaging board members and high-level stakeholders. Strong autonomy, confidentiality, and ability to anticipate needs proactively. Excellent communication and relationship-building skills across departments. Skilled in managing priorities under pressure with attention to detail. Advanced proficiency in Microsoft Office and solid IT capabilities. Able to navigate complexity, solve problems, and work at pace.