Personal Assistant (PA)

Successful candidates may be based in any of our office locations – Cardiff, Glasgow, or London, especially welcoming applications from people based in Cardiff and GlasgowJob SummaryOfgem is Great Britain’s independent energy regulator. Our purpose is to protect energy consumers, especially vulnerable people, by ensuring they are treated fairly and benefit from a cleaner, greener environment.This is an exciting time to join Ofgem as a Personal Assistant (PA) and be a key member of a busy and collaborative EA/PA cohort. This role puts you at the heart of the organisation providing a full range of secretarial and administrative support to Chair and CEO.You will work closely with other Executive Assistants (EAs) and PAs across their directorate and have exposure to a wide variety of projects and people and will have plenty of opportunity to learn, grow and make the role your own.The role offers lots of autonomy, so we are looking for someone who is proactive and confident enough to challenge the status quo and change the way we do things. At the same time, you will be part of a collaborative and experienced team who are ready to support and train you.You are likely to work at a senior level as a Personal Assistant or Team Administrator. Highly organised and able to work in a fast-paced environment with changing priorities. Good interpersonal and networking skills are essential, and you will be ready to cooperate closely with others. A high level of proficiency in MS Office (Word, Excel, PowerPoint, Teams) is essential.Regular travel to the London office will be required as part of this role.Job DescriptionThe Personal Assistant (PA) will provide the full range of secretarial and administrative support to the Chair and CEO. The post-holder will also work closely with other Executive Assistants (EAs) and PAs across their directorate and the organisation and will be a key member of a busy and collaborative EA/PA cohort.Key Outputs and Deliverables Manage the diaries of the Chair / CEO, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required. Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, having due regard for business priorities. Ensure the Chair and CEO receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events. Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Chair and CEO. Work as an effective and approachable team member, contributing to team meetings within the team, covering for other PAs/EA within the directorate as requested. Any other tasks commensurate with the role.Key Stakeholder RelationshipsInternal Ofgem staff, including at senior levels Other EAs, PAs, and AdministratorsExternal Other government departments Industry, consumer and environmental organisations and suppliersThe Personal Assistant (PA) will provide the full range of secretarial and administrative support to the Chair and CEO. The post-holder will also work closely with other Executive Assistants (EAs) and PAs across their directorate and the organisation and will be a key member of a busy and collaborative EA/PA cohort.Key Outputs and Deliverables Manage the diaries of the Chair / CEO, ensuring their time is well spent and managed efficiently, and undertake general administrative duties as required. Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, having due regard for business priorities. Ensure the Chair and CEO receive relevant papers and briefings in a timely manner, so they are fully prepared for meetings and events. Develop and maintain excellent working relationships with colleagues in the directorate and across the wider organisation, to ensure a high level of service to the Chair and CEO. Work as an effective and approachable team member, contributing to team meetings within the team, covering for other PAs/EA within the directorate as requested. Any other tasks commensurate with the role.Key Stakeholder RelationshipsInternal Ofgem staff, including at senior levels Other EAs, PAs, and AdministratorsExternal Other government departments Industry, consumer and environmental organisations and suppliersPerson specificationRole CriteriaPlease ensure you demonstrate clearly within your personal statement, how you meet each of the criteria below (not more than 750 words).In the event of receiving a large number of applications, an initial sift may take place on just the lead criteria indicated below.Essential Criteria Experience of providing administrative support in a fast-paced environment. Planning, organising, and prioritising where priorities are constantly changing. (Lead Criteria) Good interpersonal and networking skills with the ability to communicate with staff and industry contacts at all levels. Proactive and able to work with minimum supervision. Demonstrable ability to work as part of a team.Highly Proficient with the MS Office suite (ideally including OneNote).BehavioursWe'll assess you against these behaviours during the selection process:Managing a Quality ServiceMaking Effective DecisionsCommunicating and InfluencingWorking TogetherDelivering at PaceAlongside your salary of £25,854, OFGEM contributes £7,489 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Ofgem can offer you a comprehensive and competitive benefits package which includes; 30 days annual leave after 2 years; Excellent training and development opportunities; The opportunity to join the generous Civil Service pension which also includes a valuable range of benefits; hybrid working (currently 1 day a week in the office but this is kept under review), flexible working hours and family friendly policies. Plus lots of other benefits including clean and bright offices based centrally, engaged networks and teams and an opportunity to contribute to our ambitious and important targets of establishing a Net Zero energy system by 2050. This exciting blend of professional challenge and personal reward identifies career opportunities at Ofgem as something to get excited about.Selection process detailsThis vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability and Experience.When you press the ‘Apply now’ button, you will be directed to a Civil Service test – guidance for this can be found here Civil Service online tests - GOV.UK (www.gov.uk). Upon passing the test, you will be asked to complete personal details (not seen by the sift panel), your career history and qualifications.You will then be asked to provide a 1250 word ‘personal statement’ evidencing how you meet the essential criteria and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential and desirable skills and capabilities.The Civil Service values honesty and integrity and expects all candidates to abide by these principles. You must ensure that any evidence submitted as part of your application or used during interview, including your CV and any statements or examples, are truthful and factually accurate. Ofgem takes any incidences of cheating very seriously. Please ensure all examples provided are of your own experience. Any instances of plagiarism or other forms of cheating will be investigated and, if proven, the relevant applications will be withdrawn from the process. Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.Please refer to Civil Service candidate advice on the acceptable use of artificial intelligence within the recruitment and selection process - Artificial intelligence and recruitment , Civil Service CareersThe personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by [ https://www.cifas.org.uk/fpn].Feedback will only be provided if you attend an interview or assessment.This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability and Experience.SecuritySuccessful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.Nationality requirementsThis Job Is Broadly Open To The Following GroupsUK nationalsnationals of the Republic of Irelandnationals of Commonwealth countries who have the right to work in the UKnationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil ServiceFurther information on nationality requirements (opens in a new window)Working for the Civil ServiceThe Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.Diversity and InclusionThe Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicantsJob ContactName : Lisa BuchananEmail : recruitment@ofgem.gov.ukRecruitment teamEmail : recruitment@ofgem.gov.uk