Personal Assistant

Purchase and maintain office stationery and packing materials. Acting as the first point of contact for visitorsManage complex schedules and calendars for Directors across Singapore and the UK. Assist the UK-based Director with Singapore-based personal and administrative tasks. Coordinate end-to-end travel arrangements (flights, visas, car pickups, dining bookings, etc.). Coordinating with external service providers (Starhub, etc.) for the Chairman, Vice Chairman, and 3 Directors. Make phone calls and in-person visits when needed to follow up, expedite, or resolve issues efficiently (e.g., at clinics, embassies, service centers, stores).Run errands and manage pickups/drop-offs personally or via reliable services.Schedule internal and external meetings, often across time zones as needed. Provide hospitality support (serving tea/coffee to guests and executives). Handle pass applications (PR, DP, LOC, etc.). Handle PR and Citizenship applications. Manage insurance submissions, claims, and documentation for the Chairman, Vice Chairman, and 3 Directors. Maintain organized records of receipts and approved claims. Safeguard and maintain confidential personal documents for executives and their families. Oversee and delegate tasks to the Office Custodian. Supervise and monitor the performance of the Personal Driver servicing the Chairman, Vice Chairman, and 3 Directors. Liaise and oversee Soukaina’s helper as needed. Research and compare multiple options for services, products, and vendors.Choose economical solutions without compromising quality, and present options with rationale.Track spending and highlight opportunities for cost savings.Anticipate conflicts and adjust proactively with minimal oversight. Assist with special projects and assignments as required.