Personal Secretary (PS) to MD & CEO - For Zubion Development Solutions Limited ( ZDSL) - Job ID: 1418538

Zubion Development Solutions Limited ( ZDSL) is looking for Personal Secretary (PS) to MD & CEOJob Description / ResponsibilityJob Summary:Zubion Development Solutions Limited (ZDSL) — a leading real estate company — is looking for a smart, proactive, and highly organized Personal Secretary to the CEO.The ideal candidate will directly assist the CEO in managing schedules, coordinating strategic plans, monitoring inter-departmental updates, and ensuring smooth execution of business operations from land acquisition to project handover.Key Responsibilities:Executive & Administrative Support:Maintain the CEO’s daily schedule, appointments, meetings, and travel plans with utmost accuracy and confidentiality.Prepare and organize meeting agendas, minutes, presentations, and follow-up action reports.Manage internal and external communications, ensuring timely correspondence and documentation.Handle confidential information with discretion and maintain professional standards in all interactions.Business Planning & Coordination:Assist the CEO in developing, reviewing, and implementing business plans and strategic goals.Collect, analyze, and summarize reports from all departments (Land, Sales, Construction, Accounts, HR, etc.) for the CEO’s review.Coordinate with departmental heads to ensure alignment with organizational objectives and deadlines.Support the CEO in project planning, budget tracking, and milestone progress.Project & Operational Monitoring:Keep the CEO updated on the status of all ongoing projects — from land signing, vetting, and approval to construction, sales, and final handover.Prepare weekly and monthly project progress summaries.Follow up with concerned departments (Engineering, Construction, Sales, Customer Service, Legal, etc.) to ensure timely execution.Legal & Compliance Monitoring:Regularly update the CEO regarding land legal issues, compliance requirements, approvals, and NOCs.Liaise with the Legal Department to ensure company compliance with RAJUK, NHA, City Corporation, and other government authorities.Maintain a digital filing system for all legal and corporate documents.Corporate Communication & Representation:Communicate professionally on behalf of the CEO with stakeholders, clients, and external partners.Draft, review, and edit business letters, agreements, and internal memos.Assist in event planning, corporate meetings, and official visits.Office Management & Support:Coordinate with the Admin and HR teams for logistics, hospitality, and protocol arrangements for the CEO’s office.Supervise document control, filing, and record-keeping related to CEO’s office operations.Perform any other task assigned by the CEO or top management.Coordinate about food entertainment for CEO & Guest.Educational RequirementsBachelor of Business Administration (BBA)Master of Business Administration (MBA)BBA / MBA in any discipline.Experience Requirements7 to 12 year(s)The applicants should have experience in the following business area(s): Real Estate, Group of Companies, DeveloperAdditional RequirementsMust have knowledge about total business process.Job LocationDhaka (Uttara Sector 15)SalaryTk. 50000 - 70000 (Monthly)