Operations & Office Coordinator

Position OverviewWe are looking for an operations & office coordinator to support our Burlington, MA facility. ResponsibilitiesManage day-to-day office operations, ensuring the workspace runs efficiently and effectivelySupport Senior Administrator & Event Planner with planning and executing internal events (willing to travel if needed)Develop, implement and improve office policies and proceduresReceive and sort incoming mail and deliveriesHandle in-office meals for staff and/or visitors, where applicableManage office and kitchen supplies inventory and place orders as necessary Maintain shared office areas (kitchen, conference rooms, supply rooms, closets, etc.

), ensuring they are consistently clean and orderlyBuild and maintain relationships with vendors related to the officePoint of contact for building management and maintenanceManage other issues or needs for the office as they ariseAssist with office layout planning, office moves, office space assignmentAssist with expense reports and office related expenditures to finance in a timely mannerOther projects and tasks, as assignedWorking Conditions: On site/in office Mondays-Thursdays required; & Fridays as needed (e. g.

, out of state or HQ staff or visitors in office)Qualifications, Professional Skills, And Preferred Experience3-5 years of prior administrative or assistant support High school diploma required/bachelor’s degree preferred Knowledge of office management systems and proceduresExcellent time management skills and ability to multi-task and prioritize Attention to detail and problem-solving skillsExcellent written and verbal communication skillsPositive and proactive attitude and approachStrong organizational and planning skillsProficiency in MS OfficeAt PharmaEssentia USA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

PharmaEssentia USA believes that diversity and inclusion among our team are critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. PharmaEssentia does not accept unsolicited agency resumes. Staffing agencies should not send resumes to our HR team or to any PharmaEssentia employees. PharmaEssentia is not responsible for any fees related to unsolicited resumes from staffing agencies. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability. At PharmaEssentia, our goal is to treat as many people with cancer as possible. That means challenging the status quo with better science that leads to better lives. By joining our team, you will not only expand your own possibilities, but you will contribute to expanding options for people with cancer. https: //us. pharmaessentia. com/careers/