Plant Operations Administrative Assistant

About UsJoin our Team at the College of Coastal Georgia!Located on the southeast Atlantic coast in Brunswick, midway between Savannah, Georgia and Jacksonville, Florida, the College of Coastal Georgia is an undergraduate college in the University System of Georgia with an additional outreach through the Camden Center in Kingsland, Georgia. The College provides an affordable and interactive education in the natural beauty and abundant sunshine of Georgia's Golden Isles, an area noted for world-class golf courses and resorts as well as amazing diversity of maritime habitats, wildlife and sea creatures. To learn more about the College of Coastal Georgia's Vision, Mission and Values please click here: https://www.ccga.edu/about/visionmission/LocationOur campus is located at One College Drive Brunswick, GA 31520.Job SummaryThis position provides leadership and coordination for the administrative and operational functions of the Department of Facilities & Plant Operations. The role assists departmental purchasing, fleet and key management, work order systems, and compliance with institutional, USG, and state regulations. This position serves as the primary administrative liaison for the department, ensuring efficient support of all Plant Operations functions. This position is designated by the institution as Essential Personnel.Responsibilities1 -Oversees and coordinates the daily administrative operations of Plant Operations, ensuring effective communication and workflow across the department.2 -Receives and prioritizes work requests and emergency calls; dispatches appropriate personnel and tracks completion of work orders using discretion and professionalism when handling confidential or sensitive information.3 -Performs advanced administrative duties, including scheduling, handling correspondence, greeting visitors, coordinating meetings, and managing departmental documentation.4 -Prepares and monitors purchase requisitions.5 -Maintains the campus key inventory for keys; receives and processes key requests; issues keys to employees; receives returned keys. Produces keys on key machine.6 -Oversees the fleet operations, including scheduling maintenance, coordinating repairs, and maintaining service logs and records.7 -Performs related duties as assigned.Required QualificationsEducational RequirementsAssociates degree required.Other Required QualificationsMust possess a valid driver's license with an acceptable driving record and successfully pass an annual Motor Vehicle Report (MVR) review.Required ExperienceMore than two years of related experience.Knowledge, Skills, & AbilitiesKNOWLEDGEKnowledge of modern office practices and software applications.Knowledge of college and departmental policies and procedures.Knowledge of facilities administration, purchasing, and record-keeping procedures.SkillsSkill in organizing, prioritizing, and coordinating multiple tasks and projects.Skill in maintaining accurate records and preparing reports. Skill in using office technology and software, including spreadsheets and work-order systems.Skill in oral and written communication.Skill in establishing and maintaining effective working relationships with vendors, staff, and administration.Contact InformationFor more information or questions about a job posting, please contact the Department of Human Resources at (912) 279.5740, or by email at careers@ccga.edu. For technical support, please call the USG Service Desk at (877) 251.2644, or email support@usg.edu.USG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Conditions of EmploymentSuccessful completion of background investigation and legal authorization to work in the US prior to employmentOffers of employment are contingent upon completion of background investigation including a criminal background check demonstrating your eligibility for employment with the College of Coastal Georgia, as determined by the College of Coastal Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable a satisfactory credit check, Applicants may be subject to a pre-employment drug test.Offers are made expressly subject to the applicable federal and state laws, to the statues, rules and regulations of this college and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.College of Coastal Georgia is a Tobacco and Smoke-Free CommunityEqual Employment OpportunityThe College of Coastal Georgia provides equal opportunities to all employees and applicants for employment without regard to race, color, sex, sexual orientation, gender identity or expression, national origin, religion, age, veteran status, political affiliation, or disability. Individuals in need of reasonable accommodations under the American with Disabilities Act to participate in the search process should notify Human Resources at 912-279-5740.