Pre Purchase coordinator - Associate - EY Global Delivery Services

Job SummaryVendor empanelment documentation specialist – Individually manage the review and confirmation of documentation relating to renewals of existing vendors and empanelment of new vendors.This role holder shall coordinate between vendors and other stakeholders in Procurement , Risk Management , SL/SF operations to drive timely end to end Spurce to Pay (S2P) activities which comprises of Pre Purchase, Purchase and Post Purchase.Purchasing activities for less than threshold which includes taking quotations, negotiation and PR/PO creation. Will also help with vendor chase up’s for delivery and answer any vendor queries.Drive or coordinate the payment follow ups and/or related post purchase activities.End to end S2P Accountability and responsibility as per the defined RACI.Essential Functions Of The JobPre Purchase (BRET) Ensure timely upload of BRET documents by vendorsReview of documents uploaded by vendor to ensure completeness and based on defined guidelinesConfirm with automated mail from supplier portal if the document is complete or reject with automated mail with reason for rejection from supplier portal if document is incompleteReview of corrected/additional documents once uploaded by vendor again after rejection to ensure completeness and based on defined guidelinesUploading the BRET entry in the global BRET tool if its meet the criteriaCoordinate with procurement and RM team if the BRET is returned from tool for additional details and resubmitting the same for approval post collating all required detailsUpdate the vendor master in Acuity , once the BRET is approved from the global BRET toolInitiating the value enhancement of BRETs based on business requirements and updating the same in TRAXX post approvalsSolicit quotes, negotiate and raise PO (where required) for requirements. Follow up for delivery (where required) and SRN/GRNCollaborate well with the teams in other GDS locations to get relevant support and activities completedWork consistently, and occasionally extended hours, to accomplish tasks ahead of deadlinePurchase and Post PurchaseReview and validate the intake form for completenessHelp identify new vendors from market and facilitate the vendor onboardingObtain vendor quotations and confirm with SL/SF operations to finalise the vendorCoordinate with vendor to obtain compliance registration documents and obtain clearance from vendor compliance teamInitiate BRET activities and coordinate with BRET team on the BRET decisionCreate PO’s in MercuryCreate GRN SRN in Mercury upon goods/services delivery confirmation.follow up for SL/SF , Finance and S2P buyer approvalsCoordinate with vendor and the requestor to ensure the timely delivery of goods/servicesInitiate and close the end to end SRN and GRN activitiesHelp business and vendors with payment issues and remove any bottleneckAnalytical / Decision Making ResponsibilitiesReview relevant fields on documents across the S2P process to ensure completenessIn case of amendments, value enhancements, initiate discussions with procurement and stakeholders for identifying additional value requiredKnowledge And Skills RequirementsGood knowledge in Microsoft office tools especially excelKnowledge on Purchase and payment processes.Good organization, analytical and problem-solving skillGo getter, Positive, can do attitude and adequate business acumenStrong communication (verbal and written) and interpersonal skills – able to handle conflict situations and resolve issues satisfactorilyCulturally sensitive, capable of handling interactions with all locations across GDS.Job QualificationsEducation: A degree; or equivalent work experienceExperience: 2+ years’ experience in handling operations and purchase related activities