Procurement and Payment Executive (Finance, Insurance, Banking)

Job Expectation:·       2 to 5 years of experience in procurement, payment processing, or contract administration — preferably within financial services, insurance, or banking sectors.Prior experience working with ERP/Procurement systems (e.g., SAP, Oracle, or equivalent) is advantageous MAIN RESPONSIBILITIESProcurement & Contract Management·       Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs) in line with MCIS procurement policies and approval limits.·       Coordinate with vendors and internal stakeholders to ensure timely submission of quotations, proposals, and supporting documents.·       Assist in contract lifecycle management — maintaining records of contract start/end dates, renewal alerts, and tracking deliverables.·       Liaise with Procurement, Finance, and Legal departments for contract vetting, vendor onboarding, and compliance documentation.·       Maintain the vendor master list and ensure all due diligence checks are updated (CTOS, RMiT, BNM compliance, etc.).Payment Processing & Financial Coordination·       Support timely submission of invoices, three-way matching (PO–GRN–Invoice), and payment follow-ups with Finance.·       Ensure accuracy in cost coding, GL mapping, and budget tracking for technology-related procurements.·       Monitor and reconcile monthly financial commitments and accruals for ongoing contracts and projects.·       Maintain and update payment trackers and dashboards for management review.Governance & Record Keeping·       Maintain a centralized repository of all procurement and payment documents (hardcopy and digital).·       Ensure all records comply with audit and regulatory standards (RMiT, Outsourcing Policy, and Internal Procurement SOPs).·       Support internal and external audits with required documentation and responses.·       Track and report on procurement SLAs, vendor performance, and spend analytics.Stakeholder Coordination·       Work closely with Project Managers, Business Analysts, and Finance teams to ensure seamless payment and procurement processes.·       Support management reporting, dashboards, and presentations related to procurement and financial performance.·       Provide administrative and operational support for Technology Division governance reviews and committee papers (ITSC, EMC, TMRC, etc.).·