Procurement Assistant

Company Description SmoothMoves, Inc. is a licensed Human Resources Development Organization that specializes in the recruitment, training, and hiring of semi-skilled and full-professional manpower resources. We provide staff for permanent, project-based, contractual, or temporary roles in any business environment. Our expertise ensures efficient deployment of staff tailored to our clients' needs.Duties & Responsibilities:Receives and Reviews Purchase Requisition (PR) Requests
Verifies completeness and accuracy of P.R. submitted by various departments before encoding into ERP Netsuite. Conducts Market Research and Solicits QuotationsSources multiple quotations for IT hardware, software and licenses; nationwide office supplies/consumables; and HR, Site Prep and other IMC departments’ requirements, ensuring competitive pricing and product quality.Negotiates with Vendors for Cost OptimizationEngages in price and term negotiations to secure the most favorable deals without compromising quality.Oversees and Coordinates with Warehouse/Inventory TeamEnsures stock levels are sufficient and assists in managing incoming and outgoing inventory, including physical stock validation if needed.Conducts Vendor Accreditation and Due DiligenceEvaluates vendor legitimacy through background checks, BIR, business permits, and technical certifications to ensure compliance and reliability.Handles PO Generation and CommunicationIssues official Purchase Orders (POs) via ERP systems, communicates with vendors and internal requesters, and ensures timely acknowledgement and delivery tracking.Supports Vendor Enrollment in NetsuiteUploads documentary requirements and ensures vendor profiles are complete, updated, and compliant with procurement policies.Monitors Delivery and Service Lead TimesCoordinates with vendors to confirm estimated time of arrival (ETA) and proactively follows up on delays or issues.Coordinates Cross-Functional RequirementsLiaises with Finance, Legal, IT, and Operations for procurement-related tasks such as contract validation, payment coordination, and technical specification clarification.Handles Urgent or Emergency Procurement RequirementsResponds swiftly to last-minute or emergency procurement requests critical to operations, ensuring minimal disruptions.Qualifications: College Graduate of 4 years degree in Business field. With 2-3 years of procurement experience. With background at least in both soft services and Hard services (engineering/Archi) procurement.Willing to assigned On-site in East Avenue Diliman Quezon City