Procurement & Cost Optimization Specialist

Tototheo Global offers connectivity & technology solutions across various industries on including maritime and land enterprises. We help organizations seeking to leverage technology for operational efficiency and competitive advantage in a fast-evolving digital landscape. Our services include innovative, efficient, and functional solutions in satellite communication, navigation systems, digitalization, and end-to-end cybersecurity solutions. Job Purpose This is a foundational role responsible for building the company’s procurement and cost control framework from the ground up. The Procurement & Cost Optimization Specialist will introduce structure, compliance, and transparency into all purchasing activities while driving measurable cost efficiencies. Working closely with Finance, Technical, and Commercial teams, this role will establish procurement policies, digital workflows, and supplier management processes that support the company’s financial discipline and corporate evolution. The role combines hands-on execution with process design, data-driven analysis, and change management across departments. This position is based in either our Cyprus or Greece office, depending on the candidate’s location.Main Duties and Responsibilities Develop and implement procurement policies, procedures, and approval workflows aligned with financial and audit requirements. Consolidate and oversee all purchasing activities to ensure visibility, control, and efficiency. Implement cost control mechanisms, including spend tracking, budget compliance, and purchase order approval limits. Conduct spend analysis, market benchmarking, and supplier performance reviews to identify and capture savings opportunities. Negotiate supplier contracts and pricing to optimize total cost of ownership and service levels. Build and maintain a supplier and vendor database with performance and compliance metrics. Collaborate closely with Finance to support cash flow planning, accruals, and cost forecasting. Configure and manage procurement workflows within Microsoft Business Central (or similar ERP) to ensure full process traceability and approval control. Prepare periodic procurement and cost performance reports for management and the board. Champion a cost-conscious culture by training and supporting internal teams on procurement best practices and compliance. Drive procurement digitalization and integration with internal systems such as TM Cortex and Business Central.Qualifications & Skills Required Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Engineering, or a related field. 5+ years of procurement or supply chain experience, ideally in technology, maritime, or industrial sectors. Strong negotiation, vendor management, and cost analysis skills. Proven ability to design and enforce procurement processes and approval structures. Analytical mindset with proficiency in Excel, Power BI, or similar tools. Experience with ERP or procurement management systems.Fluent in English.Excellent communication, coordination, and stakeholder management abilities. Forward-thinking, detail-oriented, and able to balance cost discipline with business needs.Desirable The following qualifications will be considered as a plus: Familiarity with Microsoft Business Central Fluent in GreekFamiliarity with the Maritime SectorBenefits: And here are just some of the benefits you receive when you join Tototheo Global: Work in an international, dynamic, and fun environment, at a growing company Attractive remuneration package Private Medical Health Insurance Continuing education and training13th salary (for Cyprus)Half day leave on your birthday Wellness Support – Unlimited access to our dedicated wellness platform for mental health resources, coaching and self-care tools Looking for a role that offers both challenge and purpose? Join a global industry leader where your work truly makes an impact. At Tototheo Global, we take pride in being an equal opportunity employer, building an environment where everyone feels included, respected and supported to reach their full potential. Our culture is shaped by our core values - Grow, Excellence, Innovation and Respect - and reflected in how we collaborate and deliver for our clients worldwide. We’re also a certified Great Place to Work, recognized for our commitment to continuous learning, teamwork and the wellbeing of our people.