Procurement Specialist & Studio Coordinator

Job PostProcurement Specialist & Studio CoordinatorApply »Company: Peltier InteriorsDuration: Full-timeDate Posted: 09/15/25Category: Office ManagementLocation: San MarinoSalary: 50-100kJob DescriptionTHIS IS NOT A DESIGN POSITION** —ideal for someone who excels at juggling logistics, organization, communication, and vendor coordination. Please note that this position is onsite only and will not involve interior design work. This is not a remote position.Peltier Interiors is a boutique design studio focused on high-end residential projects with a commitment to detail, creativity, and client experience. We’re looking for a sharp, proactive Procurement Specialist & Studio Coordinator who thrives in a fast-paced environment, keeps the studio running like a well-oiled machine, and supports our design team with procurement and project execution from start to finish.You’ll Be Great In This Role If You Are:Exceptionally organized and detail-orientedExperienced in managing orders, vendors, and budgetsSkilled at managing multiple priorities and shifting timelinesA strong communicator with a professional, warm demeanorComfortable working independently and collaborativelyA natural problem-solver with a proactive attitudeExcited to keep things moving behind the scenes so great design can shineJob RequirementsProcurement & Vendor CoordinationInitiate and manage purchase orders, invoices, proposals, and paymentsPlace and track furniture, finish, and material orders from quote to deliveryMonitor lead times, track open orders, and resolve delivery or quality issuesFile necessary claims with vendors and liaise with warehouses on receivingCommunicate regularly with vendors, manufacturers, and the internal teamMaintain accurate records in Studio Designer, keeping logs up to dateCreate and manage client budgets, allowances, and install schedulesGenerate weekly "Looking Ahead" reports to keep project teams alignedFollow up with design/ownership teams about deadlines and outstanding decisionsAttend and run weekly internal meetings and take detailed notes and follow-up actionsManage team tasks in Monday.comMaintain strong internal systems and workflows that support team efficiencyPrepare weekly reports and meet with lead designers for project updatesProduct entering and proposal/invoice generationsCreate spec books - with pictures and info. Data entry for the contractorNotes and communication to clients, post client meetingsProject Administration & SupportMaintain project Google Drive folders and organize digital recordsExperience managing project timelines, milestones, and client communicationsSchedule client meetings, site visits, vendor appointments, and installations as neededCoordinate time billing invoices and correspondence with accountingSupport firm principals with calendar management, travel, and schedulingHelp with installations and photoshoots as neededCreate end-of-project client packages (paint schedules, care instructions, contact lists)Coordinate and assist with referral gifts and business development outreachFinancial recaps for clients - tracking to budget/receipts centralizedReconciling weekly uncategorized expensesAssist with studio OperationsAbout Our CompanyPeltier Interiors is a boutique design studio focused on high-end residential projects with a commitment to detail, creativity, and client experience.Websitepeltierinteriors.comContactLiza KoDirector of OperationsApply »