Procurement Superintendent

PURPOSE & OBJECTIVE Reporting to the Supply Chain Manager, this position is responsible for monitoring, expediting and controlling ail the Open POs and Open Requisitions in the system. The data from EAM to be used for the monthly projection of future Receipts, Expediting, Conversion time of Requisitions to PO, aging analysis of Open POs and requisitions, the update of EAM data, Supplier Performances, and the publishing of the monthly report. The position will require significant communication and coordination with Operations, Maintenance, Procurement Team, Warehousing, Inventory Control, and Finance. The Superintendent is responsible for continually working to improve internal customer service while reducing the Total Cost of Ownership (TCO) of purchased products and Services. Further functions include promoting efficiency in transactional workload and managing supplier performance and relationships.KEY ACCOUNTABILITIES General Management & Reporting Monitor and Control Open Purchase Orders and requisitions - Fortnightly Report ; Ensure all Purchase Orders have the original and the updated ETA. No expired ETAs on EAM system -- Monthly Report ; Publish the expediting report - Weekly Report ; Monitor and control inventory Purchase Orders - Weekly Report ; Review weekly payment reports and assign priority for the same with the procurement team- Weekly Report ; Publish the back-order Stock on hand report and ensure proactive issues to end-users. - Weekly Report identify redundant and Obsolete items in the Store as per the classification exercise (jointly with Inventory/Warehouse Superintendent)- Monthly Report ; Develop and publish the Supplier Score Card - Monthly Report ; Weekly, Fortnightly and Monthly reports on key objectives mentioned above ; Ensure strict compliance with the corporate governance and purchasing policies and take appropriate remedial action when needed ; Assist in the development and implementation towards an effective strategic sourcing strategy focusing on cross functional data analysis, market research, gathering of business requirements, specifications, and forecasts to ensure supply and cost effectiveness, minimize supply risk, build market detailed baskets focused on cost drivers and maximize vendor competitiveness ; Responsible for the implementation of procurement policies and procedures and ensuring that ail Materials and Services are provided on behalf of the company, in an efficient and effective manner ; Become actively involved in EDV Local Procurement development and promote development of local suppliers to increase EDV local content business ; Stay current on internal customer needs, local and global commodity price trends, price drivers, and maintain awareness of emerging technologies ; Initiate and manage the pre-qualification for potential new suppliers and contractors, as well as ongoing relationships with current suppliers ; ldentify potential savings opportunities and take appropriate action. Explore these ideas and complete a feasibility study for potential cost savings ; Ensure all the orders are well managed, expedited efficiently and delivered on time ;lmplement a rigorous and disciplined expediting strategy, including the daily release of the expediting report to the user department with the status of their orders. Maintain communication between end users and ensure expediting reports are in place to keep end users informed on ail orders lead time and deliveries ; Supervise internal and external audits as Procurement point of contact. Production & cost management Ensure organizational financial goals are met, including budget and savings ; Pursue continuous improvement / TCO projects both internally and externally together with initiative teams, Operations, Maintenance, Engineering and Suppliers ; Establish, track and evaluate the costs, benefits, and performance criteria for ail Supply Chain activities ; Review direct purchases on a proactive basis to identify Items to be added to the ERP catalog ; Ensure items 'set to bypass purchasing' meet the procedural selection criteria. lmplementation of Sole Sourcing approval requests ; Ensure organizational financial goals are met, including budget and savings ; Manage upfront payment and monitor in conjunction with finance supplier's payment planning ; Maximize use of Credit terms than unsecured Advance Payments ; Monthly meetings with key suppliers on KPl's and others. Compliance & Risk Management Comply with Company procurement policies and procedures and act within limits of delegated authority. Ensure that assigned team members follow policies and procedures, have proper levels of delegation and act strictly within them ; Ensure compliance with Company's Code of Conduct ; Actively promote, monitor and enforce compliance of personnel with safe work practices ; Promote a pro-active safety culture by reviewing of safe practices ; Ensure employees are aware of workplace rules and safety procedures ; Deal with Suppliers who value Environment, Health, Safety, Human Rights and respect strict rule.Staff Development: Provide supervision, guidance, coaching and technical assistance and support to the team ; Ensure all members of the department have clearly defined raise, responsibilities with key accountabilities ; Monitor and evaluate the performance of the team to identify areas requiring improvement and implement training and coaching measures to ensure employees receive sufficient training enabling them to perform their duties in a safe and efficient manner ; Promote and develop subordinate's skills through the transfer of technology and skill development through on-the-job training programs ; Encourage and facilitate effective and supportive communication between all team members and related departments. Safety Management: Demonstrate personal commitment regarding safety and environmental and Social Responsibility practices ; Ensure every person within the team is fit for work ; Ensure that agreed procedures, safeguards and controls are applied and used ; Ensure all activities are conducted safely and in accordance with Company standards and procedures ; Ensure hazard management plans are observed ; Keep statutory and internal reporting as required. SKILLS, KNOWLEDGE & EXPERIENCE Education: Minimum Master or BAC+ S i n Business, Supply Chain Management, logistics or equivalent. Relevant experience: Minimum 5 years' experience preferably in mining industry. Ability to analyze and propose solutions to complex problems. Excellent working and strong knowledge of ERP systems and MRP. Ability to lead, coach and develop staff to improve performance and achieve professional goals. High-level of knowledge of local competencies. French/ English language skills is essential. Working experience with pack office Microsoft, Sage. Preference for West African experience. Experience of working effectively in a senior management team environment. Experience working in multicultural environment. Able to communicate effectively at all levels of the organisation and build effective relationships and networks. Demonstrates strong conceptual skills and be capable of developing lateral and practical solutions. Ability to respond to a changing work environment. Ability to manage multiple projects and tasks at the same time. Reputation for integrity and ethics. Demonstrated leadership skills.TYPE OF CONTRACT: LONG TERM