Professional, Administrative Assistant

Facility Administrator Role Summary:The Operations Specialist will be responsible for managing purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function. This role requires strong coordination with site teams, vendors, and adherence to client systems and processes.Key Responsibilities – P1 BandPurchase Order ManagementCreate JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests. Generate POs for JLL in the client system. Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client. Track client POs and maintain spend trackers against each PO. Accruals and ReportingReview and consolidate accrual inputs from all site teams. Submit monthly accruals into the JnJ system. Support ad-hoc financial reporting requirements. Coordinate with site teams to consolidate reports for finance functions. Invoice ProcessingObtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system. Follow up with vendors to submit invoices for completed work in JDe/CorrigoVendor CoordinationCoordinate and verify vendor quotes for on-demand services. Ensure compliance with client procurement and payment processes. Qualifications & Skills:Bachelor’s degree. 2–3 years of experience in finance operations, procurement, or accounts payable. Proficiency in ERP systems (JDE, Corrigo) and client-specific platforms. Strong analytical, organizational, and problem-solving skills. Excellent communication and stakeholder management abilities.