Programmes Assistant (UG) (107926-0825)

About The RoleFor informal enquiries, please contact Ed Allen (Assistant Programmes Manager) at edward.allen@warwick.ac.uk.This role is responsible for the provision of comprehensive administrative support to the School’s undergraduate programmes, supporting colleagues and students on their journey from recruitment through to graduation.You will provide administrative support for our undergraduate courses within the School of Engineering, and support administration as required for our joint Undergraduate, Degree Apprenticeship and Postgraduate Taught programmes.As well as being the initial point of contact for student administration and undertaking routine tasks, you will contribute and assist with Welcome Week, enrolment, graduation, award ceremonies and other student events. You will also be required to support the production of student communication and publicity.Flexible WorkingWe will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.Work LocationDue to the nature of this role, it is expected that the postholder will work a minimum of 80% of their time based in the School. Additional on campus working will be required at busy times e.g. during exam periods.About YouYou will have experience of working in an administrative role within Higher Education and understand the priorities of the environment, students and academic staff.Your excellent communication skills will enable you to provide accurate advice and guidance on administrative processes or policies.You will have experience of dealing with senior members of staff and are trustworthy and discreet when dealing with confidential or sensitive matters.You must be able to deliver a varied workload to tight deadlines whilst paying meticulous attention to detail and ensuring the clarity and accuracy of your work. You will be able to work independently and be resourceful and self-motivated, using initiative to find solutions to problems.You have developed strong IT skills and use this to manipulate and present data and keep accurate records.For details on the experience and skills required, please refer to the job description attached as a PDF below.About The DepartmentThe School of Engineering is one of the leading unified engineering schools in the UK.We offer competitive salaries on a grading structure that provides annual incremental progression, plus a generous annual leave entitlement (26 days per annum for this role, plus four customary shut down days over Christmas, and eight statutory bank holidays).As well as competitive salaries we offer attractive pension schemes with excellent employer contributions, and various staff recognition awards. We are also committed to helping you to fulfil your potential through a range of career development opportunities.The School of Engineering is committed to the principles of the Athena SWAN Charter, which recognises work undertaken to address gender equality, representation and progression for all staff working in an academic environment. The School currently holds the Athena SWAN Gold award and the University holds an Institutional Silver award. Further information about the work of the School in relation to Athena SWAN can be found at the following link; Athena SWAN - School of Engineering - University of WarwickAbout The UniversityWe are a world-leading research-intensive university founded in 1965. We are ranked 67th in the world and 10th in the UK. 92% of our research is rated world-leading or internationally excellent.*Find out more about us on our website. QS World University Rankings 2024, Research Excellence Framework 2021How to ApplyCLOSING DEADLINE: Thursday 6th November 2025 at 11:55pm (UK Time)To apply, please click "Apply" below and submit an application form by the closing deadline. You will be asked to include a CV and a cover letter.Your CV Should IncludeYour education and employment history (including your most recent employment). Any other relevant experience (e.g. volunteering, extracurricular, etc.).Your Cover Letter Should ExplainYour motivations for applying to the role. Using examples, how you meet the essential and desirable criteria detailed in the job description (PDF attached below).All essential criteria must be met by candidates who are invited to interview.For guidance on writing a cover letter, see here.Interview Date: To be confirmedStart Date: To be confirmedPlease note application forms must be submitted before the stated deadline - you will not be able to submit after 23:55 (even if you opened the form earlier). Only applications submitted via our official careers portal (warwick-careers.tal.net) will be considered.What we OfferWe Provide a Comprehensive Range Of Benefits, IncludingAn attractive pension scheme.26 days holiday plus University Christmas closure.Generous parental/adoption leave policy.Onsite childcare facilities.Excellent learning and development opportunities.We recognise the importance of a healthy work/life balance and offer access to flexible working arrangements. Find out more about our flexible working arrangements.We are proud to be a Living Wage employer.Our Commitment to InclusionEquality, Diversity, & InclusionWarwick is committed to fostering a diverse, inclusive and respectful community where everyone can thrive. We welcome applications from all backgrounds, cultures, and communities, and actively encourage candidates from underrepresented groups to apply.Find out more about our Social Inclusion work at Warwick.Find out more about our awards and accreditations.We are also one of the six founder institutions of the EUTOPIA European University Alliance.Safeguarding & DBSThe University of Warwick is committed to safeguarding and promoting the welfare of all those we work with.Roles involving regulated activity are subject to a Disclosure and Barring Service (DBS) check at the appropriate level, in line with the DBS Code of Practice.The University will ensure that anyone subject to a barring order does not undertake any work with the barred group (children and/or adults).All employees, volunteers, and partners are expected to share our commitment to safeguarding.Rehabilitation of Ex-OffendersThe University will not discriminate against applicants who make a disclosure relating to a conviction.Disclosures at application stage are only visible to the DBS team, not to hiring panels. This ensures fairness and removes bias from the shortlisting process.Job Description JD - Programme Assistant (UG) (107926).pdf – 95KB Opens in a new window Right to Work in the UKWe wish to advise applicants that this role is not eligible for sponsorship for a Skilled Worker visa. If you do not yet have the right to work in the UK you will need to check the UK Government Website to see if you are eligible to obtain the right to work in the UK through one of the other UK immigration routes before you make your application.