Project Administrative Assistant

About UsQISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.About This RoleThe Project Administrative Assistant provides comprehensive administrative and clerical support to project managers and project teams to ensure efficient project execution. This role is responsible for coordinating documentation, maintaining records, tracking project activities, and supporting communication across internal and external stakeholders.What You'll DoProvide day-to-day administrative support to project managers and project teamsPrepare, format, and distribute project documentation, reports, and correspondenceMaintain organized project files, contracts, and records (digital and physical)Assist with project scheduling, meeting coordination, and calendar managementRecord meeting minutes and track action itemsMonitor project timelines and follow up on deliverablesSupport procurement processes, purchase orders, and invoice trackingAssist with budget tracking and expense reportingCoordinate onboarding documentation for new project team membersMaintain compliance documentation and ensure proper recordkeepingServe as a point of contact for vendors, clients, and internal departmentsSupport data entry and reporting in project management systemsWhat You'll BringHigh school diploma or equivalent required; Associate’s or Bachelor’s degree preferred4-6 years of administrative or project support experienceProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Experience with project management software is a plusStrong organizational and multitasking skillsExcellent written and verbal communication skillsHigh attention to detail and accuracyAbility to prioritize tasks and meet deadlinesProfessional demeanor and customer service skillsKnowledge of basic project management principlesExperience supporting construction, engineering, or technical projectsFamiliarity with budgeting and procurement processesWhat You'll GetOffice-based position with occasional interaction with field personnel. May require coordination across multiple departments and stakeholders.Competitive Compensation401(k) Retirement PlanHoliday PayPaid Time Off (PTO)Comprehensive Health CoveragePet InsuranceEmployee Assistance Program (EAP)Professional DevelopmentTuition AssistanceEmployee Discount Program Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status.We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.