Project Administrator

Akkodis is seeking a Project Administrator for a contract position with a client in Toronto, ON (Onsite), and ideally looking for experience with maintaining project documentation such as project plans, meeting minutes, contracts, bid packages, technical and financial close-outs, etcPosition: Project Administrator Location: Toronto, ON (105 Moatfield Drive, Toronto, Canada)Key Duties & Responsibilities Project Set UpInputs project information into databases and completes the project set-up processProject Tracking and DocumentationMaintains project documentation such as project plans, meeting minutes, contracts, bid packages, technical and financial close-outs, etc.Monitors project progress and timelines and prepares status reports to assist with timely project delivery.Works with relevant stakeholders to collect vendor qualification documentation and ensure vendors are activated and set up within financial systems.Executes the purchase order process.Reconciles purchase orders to invoices to ensure accuracy.Project ReportingPrepares various reports to support monitoring of project progress, costs, key performance indicators, etc.Reviews and communicates risks to Project Managers.Project Close Out AdministrationExecutes project close-out requirements.Gathers and ensures receipt and sign-off of all project documentation. Files project documentation.Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.Reviews and reconciles actual project expenses against cost estimates.Other duties as assigned.Knowledge And SkillsCommunity college diploma1 to 3 years of project administration or administrative work experienceStrong administrative and organisational skillsAbility to provide project administration supportAbility to maintain accurate dataStrong attention to detail and data accuracyAbility to extract and compile data into reportsAbility to communicate effectively with others for data exchange, clarification and follow-upComputer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with the ability to quickly learn new applications.