Project Coordinator – Aspen TESS

Office-based role - Dubai OfficeCompany DescriptionAspen TESS is Aspen's technology enabled shared services business, established to be a partner in unlocking business value through digital innovation and process efficiency. Aspen TESS will eliminate repetitive effort and use technology to optimize standardized processes, by delivering cost-effective services and innovative solutions to Aspen business units globally.OBJECTIVEOn more complex projects, support the Programme and/or Project Manager in achieving smooth execution and completion of project tasks. For less complex projects, take full control of all elements of a project lifecycle on and end-to-end basis, with oversight as defined for a particular project.Key ResponsibilitiesProject Governance and administration:Maintain Project records - organising and updating all project documentation, including project plans, schedules, budgets, RAID logs, meeting minutes and change requests to ensure transparency and a clear audit trailReporting - Preparing and distributing project status reports, progress updates and other relevant information to the Project Manager, Steering Committee and other Project Stakeholders as per communication plan and governance requirementsTrack Key Performance Indicators (KPI’s) against targets and/or baselinesCommunication and Stakeholder Engagement:Facilitating Communication - act as a central point of contact for project-related communication, ensuring clear and timely information flows amongst team members, the Project Manager and StakeholdersScheduling and Coordinating Meetings - arrange, coordinate, document minutes and key decisions/action itemsDisseminating Information - ensure that all Stakeholders are informed of any changes to the Project, decisions made, and key milestonesLiaising with Stakeholders - assist the Project Manager in communicating with Customers, Vendors and other parties to gather requirements, provide updates, address concerns, always operating within the established governance guidelinesMonitoring and Tracking:Tracking Progress - monitor the daily progress and tasks and deliverables against the project schedule and report any deviations or potential delays to the Project ManagerIssue and Risk Tracking - maintain all project logs, ensuring documentation, assignments to relevant Stakeholders, and ensure resolution or mitigation. Escalate significant issues or risks to the Project Manager or relevant governance body as per defined processesADMINISTRATIVE AND OPERATIONAL SUPPORT:Assist with Financial and Budget tracking - help track project expenses, invoices, purchase orders, and other financial documents to ensure adherence to the approved budgetSupporting Change Control - assist in documenting and tracking change requests, ensuring that the correct processes are followed, and are properly approved by the relevant governance authorityCompliance - ensure that project activities adhere to policies and procedures, and any other regulatory or Group requirements, as defined within the governance frameworkPromote best practices and relevant industry standardsQualifications & ExperienceComputer proficiency incl. high skill level on Microsoft Office.Diploma or degree in project administration/managementProject Management Professional (PMP) would be advantageous3 to 5 years of experience in Project Controlling environment.Proficiency in project administration tools such as Microsoft Project, MS Teams, MS Office#NB