Project Coordinator (Facility Management)

Short job descriptionWe are hiring a highly organized and driven Project Coordinator to join our team. In this hands-on role, you will be a key player in ensuring the successful and efficient management of Facility Management (FM) projects across multiple countries. You will have a high level of interaction with senior stakeholders and the opportunity to make a visible impact on our operations.Detail job descriptionMaintain an overview of open FM topics and projects and ensure clear prioritization of what is critical vs. what can wait.Introduce and apply structured project management practices (RACI, risk tracking, planning, monitoring budgets).Ensure project documentation, tracking, and reporting standards are consistently applied across countries.Manage the evidence and project approach to building-related critical and special topics (e.g., sprinklers, spikes in Poland).Support preparation of strategic contingency and safety plans for new or emerging building-related risks.Lead systematic evaluation and implementation of FM software solutions.Assess add-on modules (e.g., waste management, AI tools) and support investment decisions by providing comparisons of solutionsEnsure smooth matrix collaboration across departments and countries.Participate in regular FM activities to understand operational context and priorities.RequirementsProven experience in project management within a matrix organization, such as consulting, FM-related industries, or large corporate environments.Exceptional ability to manage multiple projects simultaneously, with an ability for prioritization.A technically minded individual who can quickly grasp technical criteria and decision frameworks without being a deep technical expert.Strong interpersonal and communication skills, able to work across countries and functions.Fluent English; additional CEE languages an advantage.Willingness to travel occasionally; the majority of the work can be done online.Ideal Candidate ProfilesWe are looking for individuals who are ready to make an impact. This role offers a clear growth path into Program Management, transformation projects, and future leadership roles within our company.Early-Career Professionals: Graduates from international universities with strong project management exposure.Consultants: Junior to mid-level consultants (from Big4) seeking a transition into a more hands-on, execution-oriented role.Experienced Coordinators: Candidates with existing project coordination experience who are looking for a significant growth opportunity.Offer5 sick days / yearTime for personal mattersParkingAnnual credit to use in HB Reavis Benefit CafeteriaLife and accident insuranceMeal vouchers fully covered by the companyA friendly, team-oriented working atmosphereFlexible working timeSalary starts from 2500€ gross / monthlyIf you like our job offer, send us your CV!