Project Management Support - Officer

Job HighlightEmpowering project success through operational excellence, data-driven insights, and seamless coordination.About The Project OfficeThe “Somalia - Horn of Africa Infrastructure Integration Project” (SHIIP) financed by the World Bank, is part of a larger program aimed at instigating economic development and structural transformation of the Horn of Africa (HoA) countries. The envisaged development and transportation are designed to be achieved by enhancing regional integration through the expansion of transport and trade infrastructure. The project aspires to create and expand four major development corridors and over seven thousand kilometers of roads in the HOA countries.SHIIP improves connectivity among the countries in the Horn of Africa by providing access to seaports, facilitation of domestic and regional trade and economic integration, and road safety. For this project, the Federal Government of Somalia Ministry of Public Works, Reconstruction and Housing (MoPWR&H) will prepare a spatially coordinated investment pipeline of economic corridor projects to strengthen the National Government’s Management of the Transport and Trade Sectors.A Project Coordinating Unit (PCU) has been established within and hosted by the MoPWR&H. This unit will be responsible for the overall project implementation and coordination with stakeholders. The technical line ministries will be responsible for technical inputs for activities relevant to their sectors..UNOPS will support for Feasibility Study, Detailed Engineering Design and ESIA Studies for Economic Corridor from Haleya to Ina Guha highway starting from Halaya town which is located 16 kilometers East of Hargeisa and goes to the Ina Guuha corridor which is situated towards the South of Hargeisa and along the border with Ethiopia. Both Halaya and Ina Guha are in the Waqooyi Galbeed region of Somalia.Ina Guha serves as a border town between Somalia and Ethiopia. The road corridor extends approximately 81 kilometers, and connects the two towns, facilitating economic development along the corridor.UNOPS will cooperate fully with the concerned agencies of the Government of Somalia and will provide the necessary support services towards the successful completion of the assignment. The scope of services will include all the services necessary to achieve the objectives.Role PurposeJob Specific InformationUnder the overall guidance and direct supervision of the Senior Project Manager, the Project Management Support - Officer will be responsible for the efficient and effective implementation of project activities. He/she will contribute to project implementation and reporting while ensuring compliance with UNOPS procedures and donor requirements. The Officer will also maintain coordination with project key stakeholders and will manage activities related to project management support.Functions / Key Results ExpectedProject Monitoring and ReportingProject ImplementationOperational and Logistic SupportKnowledge management and innovationProject Monitoring and ReportingSupport the Project Manager in maintaining the following: i. Timely documentation ii. Upload relevant documents in oneUNOPS projects both at engagement and project levels, as necessary Provide substantive inputs to assist the Project Manager in the preparation of project reports and documentsMaintain records of project files and other supporting documents on the shared drive as per the organization guideline for record keepingEnsure timely entry of project risks, lessons and issues in oneUNOPSprojects.Assist Project Manager in updating of risks, issues and lessons Support on the compilation, consolidation and analysis of relevant data for regular portfolio reports and stage plansTake minutes of regular team meetings and follow up on action points. Project ImplementationSupport the Project Manager in ensuring UNOPS Policies and Procedures, Financial Rules and Regulations (FRR) are adhered to for efficient project implementation and progressMaintain project progress tracking sheet and alert the Project Manager on key project milestones and and reporting requirements of projectsIn consultation with the relevant stakeholders, assist in preparing amendments of Agreements and Budget revisions when applicableFacilitate information flows and support in managing risk registers and issuesAssist the project planning process, as requiredPrepare draft Pro Forma and Agreements as per the input received from procurement teamFollow up with partners on project agreement signing, information required for project closure and fund transfer requests. Operational and Logistic SupportManage and support on organizing project planning meetings, Project Board meetings and partner’s capacity building trainings as necessaryIn consultation with the Project Manager, prepare amendments for Project Agreements and budget revisions when applicable;Coordinate with the internal procurement and logistic team on all transport, inventory and procurement issues for direct support of the project.Manage the travel plan of the Team, manage travel booking, and coordinate with Admin Team for DSA and other related requirements for travel. Knowledge management and innovationIdentify and capture lessons and best practices in oneUNOPSprojects Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge buildingSupport that local capacities are built at every level Impact of ResultsThe Project Management Support - Officer directly impacts on achievement of project results by assisting the Project Manager to adhere to project management methods and strategies. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.Education RequirementsRequiredA Bachelor or equivalent preferably in Public Administration, International Relations, Political Sciences, Social Sciences, Project Management, Communications or Journalism with two (2) years of experience will be required. DesiredA Masters Degree in the relevant field with relevant experience.RequiredExperience RequirementsA minimum six (6) years of relevant professional experience working in the project implementation and/or in the communications field is required. Proficiency in computers and office software packages (MS Office) and experience in handling web-based management systems is required.DesiredExperience in use of Enterprise systems including OneUNOPS is desirable.Some experience in UN system organizations is desirable.Experience and demonstrated knowledge of rules and procedures in Project Management, Procurement, Finance, and administrative rules and regulations will be an advantage.Language RequirementsLanguageProficiency LevelRequirementEnglishFluentRequired