Project Secretary

OFS Malaysia is a subsidiary of Offshore Frontier Solutions Pte. Ltd. (OFS), a MODEC Group company in Malaysia. Being part of Modec means being the protagonist of a challenging career and being in touch with the latest deep-water production systems, knowing that your career begins in Malaysia, but your talent can take you anywhere in the world.If you want to be one of the greatest in the market, this is your opportunity!We are currently looking for talented individuals to join us for below roleProject SecretaryWe are currently based at KL Eco City, Malaysia.Job SummaryThe role of the Project Secretary is to provide secretarial and administrative support to the Project Manager and his team so as to facilitate the project’s administrative actions smooth execution throughout its lifecycle. Also be the custodial of transactional procedures and escalate process deviations.Role ResponsibilitiesAdmin Support:Provide daily secretarial and administrative support to Project Manager and Project Management Team. And ensure no deviation from company policies.Travel ManagementCoordinate mobilization/demobilization of project personnel with People Department and their visa/ticketing/accommodation arrangement with Admin team. Ensure all validation is done by the project team before approval. Ensure tickets booked without delays. Ensure process is followed and no deviations and aligned with policyLogistical SupportCoordinate and provide logistic support for project meetings, record minutes of meetings and follow-up outstanding items with relevant parties.Information ReportingCompile and provide updated key project information (e.g. project org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes. Assist and collaborate with other departments as required for execution.Records KeepingMaintain files and documentation thoroughly and accurately, in accordance with company policy and procedures.Qualification5 years progressive experience in project secretarial role.