Procurement Coordinator

Full time
🔍 Find Similar Jobs

Job Details

Employment Type

Full time

Salary

0.00 USD

Valid Through

Aug 24, 2025

Job Description

Main Purpose: The primary function of Procurement Coordinators is to handle and execute their organization’s purchasing decisions, all while maintaining adequate stock levels and staying under budget. Knowledge Skills and Abilities, Key Responsibilities: Key responsibilities:

Ensure the business has timely supply of goods and materials it requiresDemonstrate value for money for the company in the country when money is being spent with suppliersApply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the countryPlanning, Operations and MonitoringInitiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her countryProposes, negotiates, and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectivesMonitor and report Procurement KPIs for his / her country (e.

g.

savings, number of tenders)Is responsible for controlling the supplier’s payment terms under Procurement scopeLeads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controlsPerform price benchmark to ensure that Puma Energy prices are consistent within the marketSourcing and NegotiationValidates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the companyLead multi discipline teams in charge of negotiations for his / her countryCreatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma EnergyPropose, validate, initiate and follow-up vendor qualification request (KYC)Build / maintain a network of contacts and develop top country Procurement relationship with suppliersRepresents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma EnergyIdentify, propose and lead savings initiatives related to:

Technical requirement (e. g. standardization, value engineering)Volumes (e. g. consolidation / rationalization)Vendors market (e. g. new vendors sourcing)Price (e. g.

payment terms, warranty, lump-sum, life cycle)Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of company’s procurement policiesPropose, validate, initiate and follow-up vendor qualification request (KYC)Build / maintain a network of contacts and develop top country Procurement relationship with suppliersRepresents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma EnergySelecting suppliers and contractingDefine / propose short lists of vendors for RFI/RFP/RFQPilot and organize RFI/RFP/RFQNegotiate commercial terms of contractsEnsures that the outcomes of negotiation are translated into contracts (Frame Agreements)Cooperation with the Legal department for all contractsManage contracts / issues (e.

g.

vendors dispute, invoices, warranty) in close cooperation with stakeholdersMonitor and report on contract’s performance and savingsOrganize contract reviews during execution of contract / return on experience at the end of contractGeneral ManagementBe the primary point of contact for the country relating to all non-oil procurement activities supporting the general management teamAssure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country managementHave clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processesUnderstanding the main difference business activities and processes at Puma Energy (e.

g. Retail, Maintenance, Operations, Aviation, etc. )Main ChallengesManaging and carrying out Procurement activities across a wide range of categories and for all internal departmentsCreatively explore different approaches in negotiation agreements to achieve greatest cost reductions for Puma EnergyAlign objectives with different functional areas, mainly with Operations, Maintenance and RetailEnsure appropriate Procurement Service Levels to the business within the country for the procurement process, quickly adapting to changesProfile of Candidate:

Undergraduate degree in Procurement or Business or EngineeringMinimum Level 4 as per Chartered Institute of Procurement and Supply 6-8 years Procurement experienceAbility to manage commercial relationships with Suppliers at local levelMature leadership and with excellent organization, negotiation and project management skillsProblem solver, team player and can deal effectively with people who hold opposing views, tolerates conflicts and ambiguityCommunicates effectively, persuasive speaker and a good listenerBasic functional expertise ERP systemsAble to accurately manage high levels of dataDemonstrates integrity and ethical working in line with Puma Energy Code of ConductKey Relationships and Department Overview:

Internal – Country General and Finance Manager, Regional Procurement, diverse Country Operational Functional ManagersExternal – Malawi Revenue Authority, Vendors, Contractors

Apply Now

You'll be redirected to the company's application portal

Application Success Tips

Resume Tailoring

Customize your resume to highlight skills and experiences relevant to this specific position.

Company Research

Learn about the company's mission, values, products, and recent news before your interview.

Profile Optimization

Ensure your LinkedIn profile is complete, professional, and matches your resume information.

Interview Preparation

Prepare thoughtful questions to ask about team dynamics, growth opportunities, and company culture.

Back to Job Listings