Purchasing & Logistics Officer

Job Title: Purchasing & Logistics Officer  Riyadh, Kingdom of Saudi Arabia | Immediate Joiners PreferredViaLighting is a leading provider of innovative architectural lighting solutions, headquartered in Riyadh, operates as a specialized Lighting Design and Consulting studio with expertise in strategic design consulting and value engineering. ViaLighting is seeking a highly organised and detail-oriented Purchasing & Logistics Officer to join our dynamic team. In this pivotal role, you will be responsible for managing the end-to-end procurement and logistics process, ensuring the timely and cost-effective acquisition and delivery of goods in alignment with our company's operational needs and project timelines.Key Responsibilities1. Procurement & Internal Coordination:Receive and verify purchase requests against sales orders, quotations, and specifications.Secure necessary approvals from stakeholders (Finance, Sales, Management).Issue accurate and compliant purchase orders to suppliers.Authorize production commencement and coordinate with the Accounts department for advance payments.Provide constant updates on procurement progress, order status, and potential challenges to the Sales Team and Management.2. Supplier Relationship & Communication:Serve as the primary point of contact for suppliers, confirming PO receipt and production schedules.Maintain strong, professional relationships with suppliers to ensure reliability and quality.Coordinate with suppliers to ensure all required shipping documents are prepared accurately and on time to prevent customs clearance issues.Align supplier readiness dates with project delivery schedules.3. Logistics & Shipment Management:Monitor material readiness and select the most efficient and cost-effective shipment mode (e.g., DHL, air, sea, land) based on project constraints.Proactively inform all concerned parties (sales, clients, warehouse) of shipment status and Estimated Time of Arrival (ETA).Verify that commercial invoices and packing lists match the original Purchase Orders.Liaise with customs brokers, providing all necessary documents to expedite clearance and avoid demurrage charges.Maintain and update a comprehensive tracking form for all POs and shipments.4. Data Management:Accurately enter new supplier and item data into the company system.Qualifications & ExperienceBachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.2-3 years of proven experience in a purchasing, logistics, or supply chain role.Strong computer literacy (MS Office, ERP systems).Fluency in both English and Arabic is essential.Key CompetenciesJob Competencies:Excellent negotiation and communication skills.Strong teamwork and collaboration abilities.Meticulous attention to detail.Core Competencies:Proven ability to work effectively under pressure and meet tight deadlines.Strong problem-solving skills and a proactive approach.What We OfferA competitive salary and benefits package.The opportunity to work in a fast-paced and supportive environment.A key role with tangible impact on the company's operations and success. How to Apply·       If you’re excited to contribute to a company that values innovation, sustainability, and human well-being, we’d love to hear from you.·       To apply for the job, please fill out the form at this link: https://vialightingapp.com