Purchasing Manager

Job PurposeAs the Purchasing Manager, you will be responsible for defining and managing the purchasing needs of raw materials, finished products, packaging materials, spare parts, consumables, and miscellaneous items. You will lead supplier sourcing, qualification, negotiation, and contract management to ensure timely, cost-effective, and quality supply. You will oversee supplier performance, invoice validation, risk assessment, and collaborate closely with internal teams to support the company’s supply chain objectives. Key Accountabilities Accountability Cluster Major Activities / Tasks Purchasing Needs DefinitionIdentify purchasing requirements for RM, FP, PM, spare parts, consumables, and miscellaneous items.

Supplier Sourcing & QualificationSource and qualify suppliers based on quality, cost, and reliability criteria. Specification & Supplier ConsultationDefine product specifications and manage supplier consultations and requests for proposals. Negotiation & Contract ManagementNegotiate supply conditions (cost, quality, delivery time, payment terms) and manage contracts. Order Management & Follow-upPrepare, launch, and monitor purchase orders and contracts to ensure timely delivery. Supplier Performance & RiskMonitor supplier performance, conduct audits, evaluate risks, and implement corrective actions. Invoice & Payment ControlValidate supplier invoices, resolve disputes, and ensure timely payments. Cross-functional CoordinationCollaborate with supply chain, production, quality, and finance teams to align purchasing activities.

Major Challenges Ensuring availability of materials while optimizing costs and quality. Managing supplier risks and mitigating supply chain disruptions. Achieving timely delivery to avoid production delays. Leading supplier negotiations to secure favorable terms. Maintaining strong supplier relationships and continuous improvement. Leading and motivating the purchasing team to achieve targets.

Key Interactions Internal External Supply Chain Team (S,C,I)Suppliers / VendorsProduction Team (S,C,I)Logistics PartnersQuality Assurance (S,C,I)External AuditorsFinance Team (R,C,I)Regulatory BodiesSales Team (S,C,I)Market & Industry NetworksHR Team (S,C,I)(S = Support, C = Consulted, I = Informed, R = Responsible) Dimensions Manage purchase volumes and values aligned with company needs (e. g. , annual procurement budget). Monitor supplier base size and number of active contracts. Track on-time delivery rates and cost savings achieved. Ensure compliance with procurement policies and procedures.

Key DecisionsDecisionsRecommendationsDefine purchasing strategiesAlign With Company’s Supply Chain And Production Requirements. Select and qualify suppliersUse rigorous evaluation and risk assessment processes. Negotiate contracts and termsAim for cost-efficiency, quality, and reliable delivery conditions. Manage supplier relationshipsFoster collaboration and continuous improvement. Approve purchase ordersEnsure compliance and budget adherence. Comments Skills & Knowledge Educational Qualifications Master’s Degree in Purchasing, Supply Chain Management, International Business, or equivalent scientific degree Relevant Experience8 to 12 years in purchasing/procurement management, preferably in pharmaceutical sector. SkillsStrong knowledge of purchasing principles and best practices. Proficient with ERP systems such as SAP, SAGE, or similar.

Excellent negotiation and contract management skills. Leadership and team management capabilities. Analytical, problem-solving, and decision-making skills. Familiarity with continuous improvement and lean manufacturing culture. Strong communication, interpersonal, and coordination abilities. Detail-oriented, rigorous, and able to work under pressure.