Purchasing & Technical Assistant

Position Summary:The Procurement & Technical Assistant is primarily responsible for supporting procurement and logistics activities across the Fraser fleet while providing secondary assistance to technical operations. This dual role ensures efficient supply chain management, compliance with internal standards, and smooth coordination between purchasing and technical workflows. Key Duties & Responsibilities:Procurement & LogisticsPrepare and process purchase requests, supplier quotations, and purchase orders.Evaluate supplier quotations for cost-effectiveness and compliance with quality standards.Maintain supplier databases and procurement documentation in internal systems.Responsible for organizing meetings with suppliers, preparing and distributing meeting agendas, and ensuring follow-up on discussed action itemsCoordinate logistics, customs clearances, and delivery schedules with suppliers and freight agents.Follow up on supplier communications, ensuring timely responses and order confirmations.Assist in tendering and renewal of service contracts for recurring needs.Contribute to procurement reporting, including supplier performance and cost-saving opportunities.Act as backup for Purchasing and Logistics Coordinator during high-demand periods.Technical SupportAssist Senior Technical Manager with fleet administration and reporting.Help maintain departmental & vessel documentation, technical records, and compliance reports.Contribute to vessel reports and operational plans.Occasional vessel attendances to support technical and procurement needs.Stakeholder CollaborationLiaise with crew, technical teams, and vendors to ensure timely delivery of parts and services.Prepare technical and procurement reports for clients and internal stakeholders.Essential Skills & Qualifications:Demonstrated understanding of purchasing processes, supplier management, and logistics workflows, including INCOTERMS and international shipping procedures.Higher level education or equivalent qualification in Business Administration, Supply Chain Management, or Maritime Studies preferred.Strong organizational and administrative abilities with excellent attention to detail.Clear and confident communication skills, both written and verbal, in English (French speaking highly desirable, additional languages are an advantage).Ability to manage multiple procurement requests simultaneously in a dynamic environment.Customer-oriented mindset with a collaborative and proactive approach.Basic negotiation and analytical skills to compare offers and identify cost efficiencies.Familiarity with procurement or inventory management systems (experience with PMS or similar platforms is desirable).Proficient in Microsoft Office Suite (Excel, Word, Outlook) and general digital communication tools.Experience : Minimum 2-3 years experience in procurement, logistics, or supply chain administration, preferably within the yachting, maritime, or luxury hospitality industry.