Quality Control and Digital Archivist

Work EnvironmentThis position is work from home based in Ireland or the UK. Travel may be required on an ad hoc basis to client sites, for client onboarding and system demonstrations.Working Hours: Shiftwork. Total 37.5 actual working hours per week, or 7.5 hours per day (not including a 1 hour break). You will be required to work evenings and weekends, depending on the shift schedule and company needs. You may be requested to work overtime for special program events.About This RoleThe Quality Control andDigital Archivist plays a key role in ensuring the accuracy, integrity, and compliance of digital pathology study data within Deciphex. This dual-function position combines the precision of slide image quality assessment with the responsibility for secure, GxP-compliant digital archiving. The role involves reviewing digital slide images for quality, maintaining accurate QC records, and managing the long-term electronic storage of study data and related documentation. Working closely with laboratory, IT, and quality teams, this position helps safeguard data integrity, support regulatory compliance, and uphold the highest standards of diagnostic excellence.ResponsibilitiesFollow all procedures for the inspection of slide images for quality.Inspect all images as per instruction/procedure for quality and flag any images of concern.Work closely with laboratory staff to maintain quality standards, flag any slides that require rescanning and address any concerns.Maintain accurate and detailed records of quality control checks, in accordance with GxP requirements.Understand and apply the principles of Good Laboratory Practice in all QC activities.Ensure that both QC and archiving processes comply with Good Laboratory Practice (GLP), Good Clinical Practice (GCP), and Deciphex internal standards.Ensure non-GLP projects also adhere to high standards of quality and accuracy.Manage the digital archiving of study data and images following the approved archiving procedures.Complete and maintain Digital Archive Transfer Forms and update the Archive Tracker for all electronic data transfers and retrievals.Verify the integrity and completeness of archived image datasets, ensuring traceability and audit readiness.Ensure archived data remains secure, accessible, and compliant with 21 CFR Part 11 and data integrity requirements.Manage and organize GxP email archives by study number, ensuring relevant correspondence is captured and stored appropriately.Assist with retrieval, restoration, and transfer of archived digital materials as per approved requests.Support internal and external audits related to data quality or archiving compliance.Alert supervisors and the team of any technical or data integrity issues identified during QC or archiving activities.Provide feedback to technical and IT teams on QC or archiving tools and workflows to support continuous improvement.Participate in required training for ISMS, GxP, DocuSign, GDPR awareness, and digital archiving systems.Required Skills And ExperienceA degree in a life science subject is required.Strong attention to detail and ability to identify subtle defects in slide quality and data accuracy.Excellent organizational skills and ability to maintain precise digital records and audit trails.Experience managing or handling data within validated electronic systems.Ability to manage workload effectively across both QC and archiving responsibilities.Proficiency in Microsoft Excel and/or Google Sheets for data tracking and reporting.Basic IT troubleshooting and understanding of file transfer or data management tools.Experience working with an electronic documentation or quality management system.Experience with a recognised quality guidance or standard such as CLIA, CAP, GxP/GLP, ISO 13485 and/or ISO 9001 is an advantage.What are the benefits of working with Diagnexia?Competitive salary with performance based annual increments.Healthcare benefitsCompetitive annual leave A true sense of meaning in your work by contributing to better patient outcomes. The opportunity to work alongside a world-class high performing team in a hyper-growth startup environment. A chance to work on exciting,challenging and unique projects. Regular performance feedback and significant career growth opportunities.A highly collaborative and supportive multi cultural team. About The CompanyDiagnexia, a subsidiary of Deciphex: Accelerating Certainty and Pioneering Pathology Services.Diagnexia, a leading provider of pathology services, operates as a subsidiary of the parent company, Deciphex. Established in Dublin in 2017, Deciphex has rapidly expanded to become a global team of over 230 professionals, offering innovative software solutions to address the pathology gap in both research and clinical areas. With a mission to accelerate the drug development process and provide timely, accurate diagnoses for cancer patients, Deciphex has established a strong presence through its offices in Dublin, Exeter, Oxford and Chicago.As part of the Deciphex family, Diagnexia leverages its expertise to provide cutting-edge diagnostic solutions to healthcare organizations worldwide. Our cloud-based platform enables hospitals to easily and rapidly send cases for a consultation to our team of expert subspecialists. We are dedicated to improving patient outcomes and helping healthcare organisations stay at the forefront of the industry.We are software developers, clinical specialists, AI engineers, operations professionals and so much more, all working as one team to support our customers and patients. Our team culture is built on trust. We give our team the space they need to deliver results and the environment to ensure they can enjoy doing it.We are looking for highly motivated individuals who are excited to take on challenges and value making a difference in their day-to-day work. This is a unique opportunity to make a difference in the emerging Digital Pathology field.Deciphex is an equal opportunities employer and we are committed to the principle of equality. All qualified applicants will be considered for employment without regard to age, race, religious beliefs, political views, gender identity, affectional or sexual orientation, national origin, family or marital status (including pregnancy), disability, membership of the travelling community or any other classification protected by applicable law.A copy of our Privacy Policy can be viewed here