Reception Administrative Assistant

Are you ready to take an interesting opportunity and become a part of our Team in Germany?We are looking for anReceptionist & Administrative AssistantAre you ready to be the welcoming face of our office and the go-to person for creating a smooth, professional experience for everyone who walks through our doors? From delivery drivers to colleagues and valued customers, you’ll make every interaction count.In this role, you’ll handle classic receptionist responsibilities with confidence - managing meeting rooms, coordinating the switchboard, and ensuring our office always looks its best. You’ll work hand-in-hand with our Executive Assistant and Office Services Manager to support meeting arrangements and keep things running seamlessly.On the administrative side, you’ll play a key role in supporting our Clinical Education Team. This includes organizing travel, managing schedules, and communicating with HealthCare Providers (HCPs) to ensure everything is perfectly aligned.We’re looking for someone who:Brings a positive, personable, and bubbly attitude to the teamThrives in a lively environment with changing prioritiesHas an eye for detail and takes initiativeIs open-minded, agile, and comfortable interacting with diverse personalitiesIf you love variety, enjoy being at the heart of the action, and want to make a real impact every day, this is the role for you.The position will reside within our Terumo Neuro Entity in Düsseldorf, Germany. What You’ll Do:Front Desk & Administrative Management: Oversee daily operations to ensure a smooth and efficient office experience.First Point of Contact: Deliver a warm, professional welcome to visitors and callers, embodying a true “welcome mentality.”Maintain a Professional Workspace: Ensure the office environment is organized, presentable, and inviting at all times.Mail & Parcel Coordination: Manage incoming and outgoing shipments with accuracy and timeliness.Meeting Room Oversight: Schedule and maintain meeting spaces for optimal functionality.Switchboard Management: Handle incoming calls and direct them appropriately with courtesy and efficiency.Clinical Education Support: Coordinate travel arrangements and logistics for customer events and healthcare provider engagements.Executive & Office Services Support: Provide backup assistance to the Executive Assistant and Office Services Manager as needed.Vendor & Service Provider Management: Build and maintain strong relationships to ensure quality and reliability of services.General Administrative Assistance & Safety Officer : Deliver comprehensive support across various administrative tasks and take the role of the Safety Officer back up.Special Projects – Contribute to ad-hoc initiatives and additional responsibilities as required. What We Are Looking For:Proven Expertise: 3+ years of experience in a dynamic, international environment.Tech-Savvy: Comfortable with MS Office tools (Word, Excel, Teams, Outlook) to keep things running smoothly.Exceptional Communicator: Strong written and verbal skills, paired with excellent interpersonal abilities.Master of Priorities: Skilled in time management and juggling multiple tasks without losing focus.Detail-Oriented: High accuracy and precision in everything you do.Language Proficiency: Strong German and English language skillsForward-Thinking: A solution-oriented mindset and eagerness to grow and innovate.Industry Insight: Experience in Healthcare, Pharma, or Life Sciences is a valuable advantage.Why join us?Be part of a global leader: Take on an exciting and diverse role within a well-established international company with a strong market presence.Work at the cutting edge: Join one of the most innovative sectors in high-end medical technology and contribute to shaping the future of healthcare.Grow with us: Benefit from comprehensive training programs and continuous professional development opportunities.Enjoy competitive rewards: We offer an attractive, performance-driven compensation structure that recognizes your contributions.Experience modern work standards: Access state-of-the-art tools and equipment that support your success.Thrive in a strong culture: Collaborate with a team of dedicated professionals in an environment built on trust, respect, and excellence.