Receptionist & Office Administrator

We’re on the lookout for a dynamic and professional Receptionist & Office Administrator to join our high-performing team at Bayleys. As our “Director of First Impressions,” you’ll be the welcoming face and voice of our office, ensuring a seamless and polished experience for clients, visitors, and staff alike.Key ResponsibilitiesReception & General AdministrationBe the first point of contact – greet visitors and answer calls with professionalism and warmth.Maintain a tidy and welcoming reception, kitchen, and front-of-house area.Assist with general administrative duties and ad hoc projects.Support the coordination of team meetings, events, and auction days.Office ManagementMaintain a professional office environment aligned with Bayleys’ brand standards.Order and manage office supplies and equipment.Ensure health & safety compliance and a secure, clean workspace.Support office layout and procedural consistency as directed by sales leaders.Sales SupportWork closely with Residential, Lifestyle, Commercial, and Country sales teams.Coordinate sales meetings and caravans.Maintain database integrity in Property Suite.Prepare listing documentation, marketing materials, and Sale & Purchase Agreements.Upload and audit property listings across digital platforms.Support auction day logistics and documentation.Marketing SupportEnsure all marketing aligns with Bayleys’ brand guidelines.Coordinate agent, company, and property marketing campaigns.Manage digital and social media channels.Liaise with advertising teams and ensure deadlines are met.Maintain online listings and marketing materials.Skills & Experience:Previous experience in a reception or office administration role.Strong organisational skills and attention to detail.Excellent communication and interpersonal skills.A proactive, can-do attitude and the ability to multitask.Confidence using Microsoft Office and CRM systems (Property Suite experience a plus).A passion for delivering exceptional service and supporting a busy team.Why Bayleys?Bayleys is New Zealand’s largest full-service real estate company. We pride ourselves on our strong brand, innovative marketing, and supportive team culture. This is a fantastic opportunity to grow your career in a respected and forward-thinking organisation.