Receptionist (Saudi national)

ABOUT THE JOB Position Title: ReceptionistLocation: RiyadhType: Contract till May 2026Saudi Nationals only / Immediate joiners are encouraged to apply. ABOUT PROVEN Proven supports equal opportunities for all candidates and is committed to empowering its people through continuous personal and professional development. We foster a collaborative and inclusive environment built on mutual respect, innovation, and a healthy work-life balance. With a strong track record in recruitment, managed services, and workforce solutions, we are proud to be long-term partners in shaping success for both our clients and our employees. ABOUT THE CLIENT Our client is a global consulting firm that partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. ABOUT THE ROLE / ROLE OVERVIEW We are looking for an exceptional receptionist who will be responsible for the front desk, including meeting and greeting visitors, answering, and connecting incoming calls, as well as performing miscellaneous related administrative tasks and providing back up assistance to Operations team. KEY RESPONSIBILITIES Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor's arrival. Track and properly log in/out all visitors.Manage and assign guest and client meeting rooms. Manage and assign guest security access cards. Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines.Take accurate messages – obtain caller name, time of call, company name as appropriate.Co-ordinate mail, log incoming packages/mail from a variety of couriers.Manage meeting room requests (Outlook).Arrange with Office Attendants for visitor refreshments and catering for clients’ meetings in the office.Arrange transportation services for clients and visitors when needed.Maintain contact with external vendors and suppliers. Follow up any office requests/queries and maintenance problems reported from meeting rooms and reception area with Facilities team.Assign new joiners office access cards for both office and building.Update OfficeSpace Map and room details and booking permissionsUpdate Outlook / Resource room details and booking permissionsApply for building access cards for new hires/ COS and Transfers.Handle and monitoring petty cash, liaising with Finance for replenishment.Maintain stock control of all reception items (access cards, lanyards, plastic holder and medicine).Arrange BST gifts for teams when requested (flowers/cakes).Arrange and order the monthly birthday cake. Coordinate new joiner photoshoot sessions by liaising with the vendor, distributing final pictures to participants, and updating the SharePoint link.Keep the reception SOP’s and reception SharePoint folder up to date.Manage excel databases, maintaining information and creating reports.Monitor the Brivo CCTV system to always ensure continuous operation and accessibility.Admin support for employee business card requests and updating the tracking log.Manage OTC handed over to employees upon request, and ensure that the waiver form is duly signed. Anticipate and coordinate necessary operational support. Build working relationships with key stakeholders. Maintain highest level of internal and external confidentiality.Perform general office duties/office support such as faxing, printing, binding, and updating of email distribution lists etc. when needed. Work closely with the operations team when needed.Perform other office duties as assigned from the line manager.REQUIREMENTS Education / QualificationA degree in Administration or any related field.Strong verbal and written communication skills; fluency in English and Arabic. Experience ▪ 6 months to 2 years of experience is required. Skills & AttributesYou are highly capable in demonstrating a working knowledge of your primary function.You are a strong and active contributor in the team.You are great at interacting with internal and external stakeholders across functions and networks outside of your own area. You have a strong sense of customer service skills and mind-set.You are extremely people focused with a certain 'joie de vivre'.You can solve routine problems by choosing and developing alternatives. You can address issues and suggest solutions within your area of scope.You have an eye for detail and a habit of keeping track of what is going on around you.You are good in organizational skills, always keep a tidy workspace and tidy reception area.You have working knowledge of project management.You have the skillset and the ability to multi-task whilst processing projects and initiatives.You have the ability to stay calm and focused whilst handling many tasks in an effective manner.You have a strong ability to work under pressure.You are results driven, self-motivated, reliable, punctual, flexible and can be empathetic at times.