Recruitment Coordinator

Recruiting CoordinatorContract: 3-6 months (possibility to extend)Salary: $55,000 - $65,000 Location: Pasadena, hybrid 1-2x onsite JOB SUMMARYA confidential scientific research organization is seeking a Recruiting Coordinator to support hiring operations during a period of increased talent acquisition activity. This temporary role will assist the recruiting function by coordinating interview logistics, supporting candidate engagement, and helping ensure a smooth and organized hiring process for both candidates and internal stakeholders.The Recruiting Coordinator will play an important role in managing scheduling, maintaining recruitment records, and supporting sourcing and outreach efforts. This position works closely with internal hiring teams and talent acquisition leadership to help keep searches moving forward efficiently while maintaining a positive and professional candidate experience.This role is well suited for an early-career recruiting professional who enjoys a fast-paced environment and is interested in gaining deeper exposure to recruiting operations and coordination within a technical organization.SECTION 3: DUTIES / RESPONSIBILITIESCoordinate interview scheduling across multiple calendars, ensuring efficient alignment between candidates and hiring teamsCommunicate with candidates throughout the interview process, providing updates, confirmations, and logistical detailsMaintain accurate candidate records and recruitment activity tracking within internal systemsDraft and distribute interview confirmations, follow-up communications, and other candidate correspondenceAssist with candidate sourcing through online platforms, professional networks, and internal databasesMonitor recruitment progress across active searches and ensure documentation is up to dateSupport hiring teams with interview logistics, candidate feedback collection, and coordination of next stepsHelp facilitate the offer process by supporting documentation preparation and communication with candidatesProvide administrative support to the recruiting function, including maintaining organized recruitment files and recordsAssist with improving scheduling workflows, documentation practices, and internal recruiting processesSupport general talent acquisition initiatives and special projects as neededSECTION 4: ESSENTIAL QUALIFICATIONSBachelor’s degree in Human Resources, Business Administration, Communications, or a related fieldMinimum 2 years of experience in recruiting coordination, HR administration, or talent acquisition supportAbility to manage multiple schedules, priorities, and candidate communications simultaneouslyStrong organizational skills with careful attention to detailComfortable working with recruiting platforms, job boards, and candidate tracking toolsStrong written and verbal communication skillsSECTION 5: DESIRED QUALIFICATIONSExperience supporting hiring efforts for technical, engineering, research, or scientific rolesPrior experience working within an internal recruiting team or project-based organizationAbility to work effectively in fast-moving environments where processes may evolve over timeSECTION 6: WORKING CONDITIONSTemporary assignment (3–6 months) with potential for extensionHybrid schedule based in Pasadena, CA with approximately 1–2 days onsite per weekCollaborative and team-oriented office environmentSECTION 7: COMPENSATIONSalary range: $55,000 – $65,000 annually, depending on experienceSECTION 8: PHYSICAL REQUIREMENTSAbility to work at a computer for extended periods of timeRegular use of a computer, phone, and video conferencing toolsSECTION 9: DIRECT REPORTSNoneADDITIONAL REQUIREMENTSAbility to work independently while maintaining strong communication with team membersDemonstrated sound judgment and proactive problem-solving abilitiesProficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams); familiarity with applicant tracking systems is preferredPlease submit your resume for consideration!