Regional Office Manager - (Hybrid Schedule)

US Job DescriptionFirm InformationReed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters.

Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position SummaryWe are seeking an experienced Regional Office Administrator to lead and proactively manage daily operations of the Pittsburgh office. This position will have a significant impact on the organization for an energetic professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which professional staff and lawyers can thrive.

The position is a blend of leadership, change management, direct personnel supervision, operations, administration, facilities, morale building and requires the ability/flexibility to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, a sense of urgency, commitment to service excellenence, a spirit of continuous improvement, and in the desire to develop a team of diverse support staff professionals. Job Duties And Responsibilities Provides guidance to office lawyers and professional staff and fosters a culture of service excellenceIdentifies and implements creative solutions to enhance productivity, efficiency, and effectiveness of support.

Proactively works with lawyers and others to ensure their needs are met and exceeds expectations now and in the futureManages support assignments to ensure effectiveness and balance.

Analyzes workload allocation on a regular basisEnsures the office is well-organized and that it maintains the appropriate staffing levelsWork with Global Security Team to establish and implement local security protocols and procedures ensuring the safety of local facilities, equipment and personnelLeads local emergency response and business continuity effortsManages office budget, expenses and identify opportunities for cost savingsExamine office operations and activites with respect to best practices and make recommendations or implement changes to enhance efficiencies, effectiveness, and promote continuous improvementSolve day-to-day problems independently and in in conjunction with othersManage HR functions including interviewing and hiring professional and operations staff, conducting new hire orientation, conducting annual performance reviews and compensation recommendations, approval of timesheets for non-exempt personnel, and other duties as needed; liaise and report in real-time to HRBP on employment performance issuesPlans and oversees execution of office events and community support initiativesAssist with real estate projects such as lease review and negotiations, sublease agreements, space allocation, office renovations/build-outs, office moves, and local matters related to the management /reduction of building operating costsManage all office operational functions including delivery of support services by Executive Assistants (administrative), and office services (mail, document reproduction and hospitality).

Assist administrative departments with workflow issues, as necessaryFacilities management which includes establishing and maintaining relationships with local property management and the landlordApproves expense and check requestsManages local vendor relationshipsServe as office point of contact for search consultants and industry peers; maintain membership and actively participate in professional organizations such as ALA/SHRMto keep updated on industry trendsCollaborate on and/or lead global and national projects and task force initiatives. Performs ad hoc duties as assignedJob duties and responsibilities included are not exhaustive and may be supplemented as necessary.

Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. RequirementsEducation: Bachelor’s Degree in a professional discipline such as Business Administration or Finance preferred. Advanced degree or training consdiered a plus. Equivalent experience may be considered. Experience: 3+ years experience working in a supervisory/managerial role required. Previous law firm or professional services environment experience is preferred. Basic understanding of state and local human resource laws, regulations and requirements essential. Skills: High emotional intelligence, proactive, problem-solver, project management and strong written and verbal communicationOtherSupervisory Responsibilities:

Responsible for supervising/managing Executive Assistants, Facilities/Office Services staff, and/or outsource vendors. Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to utilize technology, including computers and telecommunication device. Ability to sit and/or stand for prolonged periods, intense eye usage, and finger, hand and wrist dexterity associated with prolonged computer use. be able to sit and/or stand for long periods of time. Ability to communicate effectively, orally and in writing. Must work in office as required. Working Conditions:

You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay RangesThis represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. Pittsburgh: $100,000 - $135,000Employee Benefits OverviewOur comprehensive benefits package includes:

401(k) Retirement PlanMedical InsuranceHealth Savings Account (HSA)Virtual Health ServicesDental InsuranceVision InsuranceAccident InsuranceHospital Indemnity InsuranceCritical Illness InsuranceLife InsuranceShort-Term Disability CoverageLong-Term Disability CoverageFlexible Spending Accounts (FSA)Lyra Health Employee Assistance Program (EAP)Paid Family Leave (for eligible Exempt and Non-Exempt staff)College Savings PlanTransportation BenefitBack-up Child Care ServicesCollege Coach ProgramPet InsurancePaid Sick Time (for Exempt staff)Paid Time Off (available to all full-time, non-temporary employees)Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan.

Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.