Registrar

WE ARE HIRING!Position Title: Registrar Department: Undergraduate ProgramEmployment Type: Full-timeHelp us reimagine the 21st-century University.We are Fulbright University Vietnam (“Fulbright”), Vietnam’s first independent, not-for-profit, liberal arts university. We are an expanding international team of educational innovators, with deep roots in Vietnam, strong political and financial backing, and connections to educational institutions around the world. Importantly, Fulbright is committed to serving Vietnamese society through rigorous research and responsible civic engagement.We seek outstanding faculty and professional staff to join our growing team. Fulbright’s team thrives on a passion for educating the next generation of Vietnamese leaders equipped with the skills to tackle global challenges. We are creative, adaptive, determined with a good sense of humor.If you want to see Vietnam’s youth meet their greatest potential, join us! Our flagship campus will be located in Saigon Hi-Tech Park, in Ho Chi Minh City (District 9). Until phase 1 of campus construction is completed in Fall 2026, we are located at Crescent Plaza, Tan Phu, in Ho Chi Minh City (District 7).About the RoleThe Registrar serves as the strategic and operational leader of the Office of the Registrar, overseeing all aspects of academic records, registration, reporting and student information systems. This role is responsible for ensuring the integrity, accuracy, and confidentiality of student data while driving continuous improvement in enrollment processes and systems. As a key member of the academic leadership team, the Registrar collaborates closely with faculty, academic affairs, student services, and institutional stakeholders to support the university’s academic mission. The Registrar provides visionary leadership in policy development, system implementation, and service delivery, fostering a culture of excellence, compliance, and innovation within the Registrar’s Office.Reporting LinesSolid reports to: Dean of Undergraduate StudiesDotted-line reports to: N/AList by title positions which report directly to this position: Associate RegistrarRoles and ResponsibilitiesThe roles and responsibilities of the Registrar includes but is not limited to:Strategic Leadership and Policy DevelopmentProvide visionary leadership for the Office of the Registrar, aligning operations with institutional priorities and academic strategy.Lead the development, implementation, and evaluation of academic policies and procedures in collaboration with faculty and academic leadership.Serve as a key advisor on academic regulations, student records, and compliance with accreditation and government reporting requirements.Student Services and Academic Operations: Collaborate with faculty and academic leadership to develop and implement academic policies tailored to student needs and the unique nature of Fulbright’s academic programs.Oversee student enrollment, registration, course scheduling to ensure a seamless academic experience. Work with the Deans for longer term course planning. Manage the degree audit process and verify graduation eligibility.In conjunction with the Deans, Academic Affairs, and Student Affairs to publish and maintain the academic calendar and course schedules per term. Monitor student records for compliance with academic regulations and graduation requirements.Supervise the process of transcript and enrollment verification.Oversee the transfer credit applications, routing, and posting process.Participate in faculty and other internal administrative committees. Student Systems (SIS) Management and Data Integrity: Lead the development and implementation of student information systems for student information tracking, course scheduling, and learning experiences.Maintain and enhance systems for student records to ensure compliance with academic regulations and programs requirements for graduation. Ensure accurate and secure management of student records, grades, and syllabi.Develop and maintain the Registrar’s Office portal, including relevant forms and documents.Set up and implement the degree audit system. Oversee student data collection, analysis, and reporting to support institutional planning and decision-making. Collaboration and Team Development Build and lead a high-performing team within the Registrar’s Office, fostering professional growth and accountability.Collaborate with academic and administrative departments to enhance student services and operational efficiency.Participate in institutional committees and initiatives to support cross-functional goals and student successOther duties:Contributing to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results as and where needed; and perform other duties as assigned.What we look forEducation: Bachelor’s degree required. Master’s degree in education administration, information systems, or related field preferred.Experience: Minimum of 5-7 years of professional experience in student systems management, registrar services or academic administration, with leadership responsibilitiesKnowledge, Skills and Abilities:Strong knowledge of academic policies, student information systems, and data governance. Proven ability to manage complex systems and lead organizational changes. Excellent communication, analytics, and interpersonal skills. High integrity and commitment to student-centered services and continuous improvement. Ability to work collaboratively across departments and manage multiple priorities.What we offerOpportunity to join a passionate team who shares the belief in the transformative power of education and values the unique opportunity to create a new university.Opportunity to participate in public talks, workshops, seminars, as well as other enriching activities at Fulbright.A dynamic, innovative, and international work environment.Intensive English-speaking environment.Competitive salary and high-end insurance schemes for employees and direct family members.Professional development opportunities.How to ApplyTo see all job listings, please visit our list of vacancies: https://fulbright.edu.vn/join-us/All applications must include evidence that addresses the mandatory requirements.Fulbright University Vietnam employs Interfolio to manage the application process.Need help? Please visit Interfolio Product Help: https://product-help.interfolio.com/m/27438 or contact Talent Acquisition team at: jobs@fulbright.edu.vnOrganizational AccountabilitiesFUV is committed to the health, safety and wellbeing of its staff members. FUV and its staff members must comply with a range of Vietnamese legal and regulatory requirements, including foreign investment & business, import & export, contracts & commerce, banking, finance & foreign exchange, labor, taxation, land & premises, environment, and immigration. FUV expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.FUV is an Equal Opportunity Employer and committed to foster a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background.