Regulatory Administrator - Veterinary Department

About The IHRBThe Irish Horseracing Regulatory Board (IHRB) is the independent, all-island body responsible for regulating Irish horseracing. Established under the Horse Racing Ireland Act 2016, the IHRB is entrusted with enforcing the Rules of Racing, licensing industry participants, regulating anti-doping and handicapping, and representing Irish racing internationally. The IHRB supports a €2.46 billion industry employing over 30,000 people, with approximately 150 staff and officials, including a core team of 30 at headquarters and over 100 professional racing officials across the country. Guided by our values - Professionalism, Excellence, Safety, Accountability, Respect, and Integrity - and our five Strategic Pillars (People, Integrity, Welfare, Digital First, Governance), the IHRB is committed to robust, transparent regulation and high-quality service to all stakeholders. Our governance practices adhere to the Code of Practice for the Governance of State Bodies, and we operate under a formal service level agreement with Horse Racing Ireland (HRI).Job PurposeThis is a key regulatory administrative role providing administration support in relation to the Veterinary Department. The role reports into the Chief Veterinary Officer and Head of Anti-Doping or designate.Key ResponsibilitiesThe principal responsibilities of the role will be:Technical input into the Department's regulatory function with specific reference to the compliance with equine infectious disease, including,A review and clearance of digital equine influenza vaccination certification & administration of the IHRB's function as a Authorised Delegated Body for the purposes of horse movement. Organisation of Veterinary Department meetings, including the Board's Veterinary and Equine Welfare Committee. Administrative support for the Department's routine regulatory work on and off the racecourse, plus ongoing projects. Assisting the Licensing and Disciplinary teams in preparation for disciplinary cases with veterinary team involvement. Administration of the Department's audit function and responsibilities in relation to veterinary standards on and off the racecourse. Support for the Veterinary Training Officer including preparation and management of Veterinary training events and records. Administration of files for veterinary matters and maintenance of related databases. Production of correspondence, memos, presentations, reports and meeting packs. Administrative resilience for the Point-to-Point and Licensing teams. proficient in the use of Microsoft Office and other digital systemsEssential Qualifications And ExperienceA Level 6 (or higher) qualification in business management, administration, governance, or a related field. Experience in an administrative role, ideally in a regulated or public sector environment. Desirable Qualifications And ExperienceExperience in a state agency, regulatory body, or the horseracing/sports sector. Knowledge of the Horse Racing Ireland Act 2016 and/or the Rules of Racing. Familiarity with anti-doping, audit, or compliance processes. Experience with governance software or document management systems. Experience of working within the Irish Thoroughbred Industry. Experience of working with Thoroughbred Horses. Other Relevant QualitiesAdaptability: Comfortable in a fast-paced, evolving environment. Professionalism: Consistently represents the IHRB to a high standard. Collaborator: Works collaboratively within a small team and across departments. Commitment: Demonstrates genuine interest in horseracing, animal welfare, and regulatory excellence. Organisational Excellence: Able to juggle competing priorities and meet tight deadlines. Diligence: Accurate and thorough in preparing documents and maintaining records. Communication: Strong written and verbal communication, with a professional and courteous approach. Discretion: Trusted to manage sensitive and confidential material appropriately. IT Proficiency: Advanced skills in Microsoft Office and virtual meeting platforms (e.g., Teams, Zoom); comfortable with digital records and workflow tools. Initiative: Proactive and resourceful; able to anticipate needs and solve problems independently. Interpersonal Skills: Able to build trusted relationships with stakeholders at all levels. Why Join the IHRB?Contribute to safeguarding the fairness, integrity and reputation of Irish horseracing. Work in a values-driven collaborative culture with a clear mission and purpose. Access opportunities for professional development in a unique regulatory environment. Competitive salary and benefits package, including contribution to pension scheme. How To ApplyCV (maximum 2 pages)Cover letter (maximum 1 page), addressing your suitability and alignment with the IHRB's values and mission. Contact details for two professional referees (references to be contacted only after offer)Application Deadline: 28 November 2025Interview Process: Shortlisted candidates will be invited to interview, which may include a practical task.Additional Notes for Applicants:Candidates must be eligible to work in Ireland. Occasional evening or weekend work may be required to support board meetings, racecourse events, or international engagements. Familiarity with the horseracing industry or anti-doping regulations is advantageous but not essential, as training will be provided. For informal enquiries, contact Chief Veterinary Officer Dr Lynn Hillyer at lynn.hillyer@ihrb.ie.