Administrative Assistant

Company DescriptionBig challenges need bold thinkers. If you’re someone who sees problems as opportunities, you’ll thrive here. RESPEC is 100% employee-owned, which means we take ownership of every challenge. Here, your ideas drive real solutions. Since 1969, we’ve tackled complex challenges in energy transition, infrastructure resilience, digital transformation, and sustainability. At RESPEC, you’ll work alongside clients to take on critical problems. Depending on your expertise, you might design infrastructure in remote locations, develop renewable energy solutions for global projects, or apply data-driven technology to improve mining and water systems.

We bring deep technical knowledge, real-world experience, and a commitment to work that matters. If you're looking for a place where your contributions have real impact, you’ll fit right in. We do not accept unsolicited resumes from third-party recruiters. Job DescriptionRESPEC seeks an Administrative Assistant located in our Sarasota, FL, location. RESPEC is a nationally recognized engineering and hydro geologic consulting company seeking an Administrative Assistant in our Sarasota, FL, office. This position will assist the Accounting department and office staff. Responsibilities include:

Process monthly billingsManage Accounts Payable/Concur expense reportingProfessionally greet visitors and direct them to the correct person or departmentReceive, sort, and distribute mail/packagesOrder office and kitchen supplies and restock when necessaryCoordinate, plan, and manage internal and external local office events/partiesPlace lunch orders and plan for staff gatheringsCoordinate and manage reservations, conference rooms, and appointmentsRespond to inquiries professionally in person, over the phone, and onlineTechnical editing for contracts and reportsPerform other duties as assignedQualificationsRequired: High school diploma or equivalentFamiliarity with basic accounting/bookkeeping principlesPreferred:

Bachelor’s degree in accountingExcellent written and verbal communication skillsOrganizational and time management skillsProficiency in Microsoft Office softwareAdditional InformationCompensation: Salary depends on several factors, including a candidate’s qualifications, skills, competencies, and experience. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period. Featured benefits include: Flexible Work SchedulesPaid Parental Leave401(k) & ESOP (with company match up to 4%)Professional Development and TrainingTuition ReimbursementEmployee Assistance ProgramMedical/Dental/Vision Insurance Plans All your information will be kept confidential according to EEO guidelines.