Administrative Assistant

Our client is proud to maintain a highly professional and welcoming work environment where every team member’s contributions are recognized and valued. The organization is known for its strong sense of collaboration among friendly, motivated professionals who strive for excellence in every aspect of their work. Beyond their business operations, our client is deeply committed to giving back to the community through charitable donations, employee initiatives, and other impactful contributions. What You’ll Be Doing: In this role, you will play a key role in supporting construction projects and ensuring smooth day-to-day operations. Your responsibilities will include:

Orchestrating meetings: Schedule client meetings, book boardrooms, and coordinate refreshments and catering to leave an outstanding impression. Optimizing scheduling efforts: Manage appointments and meetings while preparing all necessary materials to keep our team ahead of the curve. Driving project support success: Provide critical administrative support to Construction and Property teams, helping generate and manage Tenders, Bid Analysis, and Subcontract Agreements. Empowering financial accuracy: Collaborate with the accounting to process contracts and invoices with precision. Streamlining documentation: Ensure seamless management of contract execution and facilitate timely subcontractor submissions. Building contractor relationships:

Communicate effectively with new and existing contractors, ensuring strong professional relationships and successful collaboration. Organizing compliance materials: Collect and manage Contractor Safety Paperwork, such as Certificates of Insurance, Form 1000, WSIB, and Health & Safety Policies. Qualifications: 5 or more years experience as an Administrative AssistantPost Secondary education in Business Administration or other related field is an assetGeneral understanding of construction terminology is a assetStrong computer skills including an intermediate level of skill with Excel is a must haveWhat we offer: Salary based on experience $65,000 - $70,000Excellent Health and Dental Benefits3 weeks vacationExcellent work life balanceCareer growth and professional development