Royal Navy - Charge Books Officer

Berepper, South West England, TR12 7RHJob SummaryThere is an exciting opportunity for an enthusiastic and well-motivated individual to join the Executive Team at RNAS Culdrose as a Charge Book Officer.The Charge Books Officer (CBO) is a critical role within the Communications and Information Systems (CIS) team at Culdrose, responsible for the secure management, handling and distribution of CB and as alternate custodian, cryptographic material. This role is essential in ensuring the integrity, confidentiality and availability of CB and as alternate custodian, cryptographic material assets, thereby supporting the secure communication and operations needs of the Royal Navy and its operations. Working to the Crypto Custodian, the post is also responsibility for documentary security across the Air Station.The position demands a high level of attention to detail, strong organisational skills, and an unwavering commitment to maintaining the highest standards of security.Whilst the MOD supports hybrid working, candidates should be aware due to the nature of this role it is unsuitable for home working.Does this sound of interest to you? If so, we would love to hear from you.The position is advertised at 37 hours per week.Job DescriptionThe Classified Books Officer (CBO) is part of the Executive and Security Departments. The Executive Department is responsible for the general organisation and administration of the Air Station, including cross departmental coordination. The CBO is an Administrative Officer, reporting to the Crypto Custodian and the Establishment Security Officer.The Post Is Responsible For The Following Key Areas:The receipt and dispatch all Classified Books.The maintenance of the Classified Books Register in accordance with Navy Command Security Regulations (NCSR) and JSP 440.Liaising with Holders, publishers and relevant stakeholders regarding the currency of publications.The maintenance of registers for issue and requisite checks of MF 102s for the station.Annually muster all holdings and assist mustering team locally when their own records are mustered.Assist in all aspects of crypto controls, utilising provided IT for all accounting procedures, undertaking the role of Crypto Custodian in their absence.Manual handling up and down a flight of stairs for receipt/dispatch of sometimes heavy items via Defence Courier Service.Conducting security inspections and crypto checks as directed by Crypto Custodian.Use and update secret electronic accounting systems; Cryptographic Operational Distribution Electronic System (CODES), Asset Configuration Management (ACM) database and Sustain Key – Key Distribution (SKKD).Deputise for the Crypto Custodian in their absence.The maintenance of the Management of the Joint Deployed Inventory (MJDI) system accounts associated with the CB Office.Act as the Documentary Security Officer (DocSyO) for the base.Provide training for CBOs and other personnel with access to classified material around the base.Completion of spot checks and MAAC inspections to maintain a strong security culture and ensure security procedures are being adhered to.Ensure the completion of Quarterly Musters of Squadron Cryptographic material in accordance with ISI 03/23.Implement the CB/Crypto elements of any relevant ISIs or audits to ensure full compliance.Regular driving of a service vehicle is required to undertake checks around the Air Station, therefore a full UK Driving Licence is required.The Classified Books Officer (CBO) is part of the Executive and Security Departments. The Executive Department is responsible for the general organisation and administration of the Air Station, including cross departmental coordination. The CBO is an Administrative Officer, reporting to the Crypto Custodian and the Establishment Security Officer.The Post Is Responsible For The Following Key Areas:The receipt and dispatch all Classified Books.The maintenance of the Classified Books Register in accordance with Navy Command Security Regulations (NCSR) and JSP 440.Liaising with Holders, publishers and relevant stakeholders regarding the currency of publications.The maintenance of registers for issue and requisite checks of MF 102s for the station.Annually muster all holdings and assist mustering team locally when their own records are mustered.Assist in all aspects of crypto controls, utilising provided IT for all accounting procedures, undertaking the role of Crypto Custodian in their absence.Manual handling up and down a flight of stairs for receipt/dispatch of sometimes heavy items via Defence Courier Service.Conducting security inspections and crypto checks as directed by Crypto Custodian.Use and update secret electronic accounting systems; Cryptographic Operational Distribution Electronic System (CODES), Asset Configuration Management (ACM) database and Sustain Key – Key Distribution (SKKD).Deputise for the Crypto Custodian in their absence.The maintenance of the Management of the Joint Deployed Inventory (MJDI) system accounts associated with the CB Office.Act as the Documentary Security Officer (DocSyO) for the base.Provide training for CBOs and other personnel with access to classified material around the base.Completion of spot checks and MAAC inspections to maintain a strong security culture and ensure security procedures are being adhered to.Ensure the completion of Quarterly Musters of Squadron Cryptographic material in accordance with ISI 03/23.Implement the CB/Crypto elements of any relevant ISIs or audits to ensure full compliance.Regular driving of a service vehicle is required to undertake checks around the Air Station, therefore a full UK Driving Licence is required.Person specificationThe Desirable Skills Of The Successful Applicant Are:An understanding of importance of the secure handling of sensitive material.Experience in a role requiring strict adherence to security protocols and procedures.Knowledge of classified material management, including the secure handling and storage of sensitive publications and documents.Excellent organisational skills, with the ability to maintain accurate records and manage multiple priorities.Strong attention to detail and a methodical approach to work.The ability to work independently and as part of a team, maintaining a high level of integrity and professionalism.Effective communication skills, with the ability to provide clear guidance and training to others.A commitment to maintaining the highest standards of security and confidentiality.Essential Requirements:Excellent communication skills, to be evidenced in the application.High level attention to detail.Maintaining strict confidentiality is paramount to safeguarding sensitive information and ensuring the integrity of secure communication systems.Must be eligible to hold the appropriate level of security clearance required for the role.Familiarity with MOD policies and procedures related to cryptographic and classified material is desirable but not essential, as training will be provided.Full UK Driving LicenceAdditional Information:This role is based at RNAS Culdrose, a key operational air station supporting the Royal Navy’s critical missions. The successful candidate will play a vital role in ensuring the secure communication and classified material capabilities of the station, contributing to the overall success of its operations.We’ll provide you with all the training you need to succeed, including:Royal Navy Charge Books Officer Course (1 day). Residential course away from RNAS CuldroseRoyal Navy Crypto Custodian Course (4 days).Residential course away from RNAS CuldroseMandatory Civil Service Training and on-the-job learning.LicencesFull UK Driving LicenceBehavioursWe'll assess you against these behaviours during the selection process:Managing a Quality ServiceDelivering at PaceMaking Effective DecisionsWorking TogetherWe only ask for evidence of these behaviours on your application form:Managing a Quality ServiceDelivering at PaceAlongside your salary of £27,650, Ministry of Defence contributes £8,010 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.The post does not offer relocation expenses.External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.Please Note: Expenses incurred for travel to interviews will not be reimbursed.Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.Selection process detailsThis vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.At sift, you will be assessed against your CV, and the following Behaviours:Managing a Quality ServiceDelivering at PaceIf there are a large number of applications, we will sift only on the lead behaviour Managing a Quality Service and your CV.At interview, you will be assessed against the following Behaviours:Making Effective DecisionsDelivering at PaceWorking TogetherInterviews will be held at RNAS Culdrose and will be face to face.Feedback will only be provided if you attend an interview or assessment.Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.Feedback will only be provided if you attend an interview or assessment.This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.SecuritySuccessful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.Successful candidates must undergo a criminal record check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window).See our vetting charter (opens in a new window).People working with government assets must complete baseline personnel security standard (opens in new window) checks.Nationality requirementsOpen to UK nationals only.Working for the Civil ServiceThe Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.Diversity and InclusionThe Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.Contact point for applicantsJob Contact :Name : Gillian HammondEmail : Gillian.Hammond981@mod.gov.ukTelephone : 01326552346Recruitment teamEmail : DBSCivPers-Resourcingteam3@mod.gov.ukFurther informationPlease ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.