Sales Support Manager

Based in Musashino, TokyoDirect Report to GM, Japan1. Office Environment Management 15%Managing office facilities and equipment (stationery, copiers, IT devices, etc.)Liaising with building management and other vendorsOverseeing health and safety measures (fire drills, disaster preparedness, etc.)2. General Administration 10%Sorting and distributing mail and packagesGreeting visitors and answering phone callsOrganizing and storing company documents and contractsPlanning and running company events (team building dinner, etc.)3. HR & Labor Support 5%Managing attendance records and time trackingCoordinating onboarding and offboarding procedures (approving IT accounts, preparing business cards, etc.)4. Finance & Procurement Support 5%Ordering and managing supplies and consumablesMonitoring costs for office goods and outsourced servicesChecking invoices and receipts, and processing payment requestsControlling of company seals5. Communication & Coordination 5%Acting as a point of contact for employee inquiriesBridging communication between departments (Sales support, HR, Finance)Reporting to and making proposals for senior management6. Sales support 60%Managing 4 sales support team membersEveryday service order processing (data input into local ERP, Yayoi)Placing orders to manufacturing facilitiesChasing deliveriesInvoicing customers (need communication with Service group) Key Skills RequiredMultitasking and organizational skillsStrong communication abilitiesBasic office software skills (Excel, Word, PowerPoint, etc.)Problem-solving and adaptabilityConfidentiality and compliance awarenessBusiness level of English