Human Resources Coordinator

General Info: Contract-to-hire opportunity with the intent to transition this individual into a full-time employee. US Citizens or GC Holders onlyMust be on our W2- no C2CHybrid- onsite 1- 3 times a weekKey Responsibilities:

Provide support for a smooth and efficient recruitment experience in partnership with Talent Acquisition and HR teamsCoordinate video and onsite interview scheduling with recruiters and hiring managersUtilize the applicant tracking system (iCIMS or similar) to track requisitions and support candidate processingPrepare accurate and timely offer lettersInitiate and monitor background checks and drug screening processes in accordance with company proceduresProcess COBRA reimbursements for new hires as applicableManage HR tasks related to onboarding, including system data entry (Workday), paperwork coordination, and communication with new hires and managersProvide administrative support for New Hire Orientation sessionsMaintain and update personnel files and HR documentationHandle confidential information with a high level of discretionRespond to employee inquiries related to benefits and policies; monitor shared HR inbox and ensure timely follow-upSupport FMLA and leave-of-absence coordination with HR GeneralistsGenerate and validate standard and ad hoc HR reports for compliance and organizational needsAssist in sharing HR policies and information through internal communications and meetingsCoordinate HR events and celebrations (onsite or virtual)Order floral arrangements and supplies for employee-related eventsEnsure compliance with applicable federal and state employment lawsRequired Qualifications:

Must be authorized to work in the U. S. without current or future sponsorshipMinimum of 1 year of experience in HR and/or Talent Acquisition at the coordinator level or higherProven experience with data entry and HR systemsDemonstrated customer service experience with both internal and external stakeholdersProficiency in Microsoft Office, including advanced Outlook and intermediate Excel and PowerPointCommitment to incorporating security and data protection into all job responsibilitiesPreferred Qualifications:

Experience using HRIS platforms such as Workday or DayforceFamiliarity with applicant tracking systems like iCIMSExperience with scheduling interviews and calendar coordinationComfortable generating standard and ad hoc HR reports and data analysisExperience with FMLA case coordination and leave administrationKnowledge, Skills & Abilities:

Strong verbal and written communication skillsAbility to maintain confidentiality when handling sensitive employee informationComfortable working independently and collaboratively with cross-functional HR and business teamsAbility to understand and communicate general benefits and policy informationStrong organizational skills with attention to detail and ability to multitaskProfessional demeanor and familiarity with business protocolExcellent problem-solving skills and sound judgmentStrong sense of urgency and commitment to follow-throughFlexible, adaptable, and proactive in a dynamic environmentOverview: We are seeking a detail-oriented and proactive HR Coordinator to support a variety of cross-functional Human Resources activities.

This contract position provides administrative support in areas such as personnel record maintenance, system data entry, onboarding, and general HR operations. This role is also responsible for ensuring timely and accurate processing of forms and documentation, as well as managing multiple data entry and tracking tasks. The HR Coordinator will work closely with recruiters, hiring managers, candidates, and extended HR teams to support recruitment and hiring workflows. This position also contributes to broader employee engagement initiatives by helping coordinate onsite or virtual events and celebrations. It's an excellent opportunity to gain experience across multiple HR disciplines.