Scheduler (PT) Columbia Forest

Job DescriptionReporting to the Director of Care or Director of Health and Wellness, the Scheduling orStaffing Clerk is responsible for a variety of clerical / administrative functions, focusing onthe timely creation and maintenance of staffing schedules.Key Responsibilities To prepare, post and maintain the daily nursing schedule, including making calls to staff; To provide back-up to Office Staff by answering incoming telephone calls, take and relaymessages; To greet visitors and directs them as appropriate; To perform filing assignments for the Director of Care or Director of Health and Wellness; To input changes to the staff schedules daily and present them to Director of Care orDirector of Health and Wellness for approval; To perform various clerical duties and prepare reports as required; To maintain or assist in maintenance of resident records and files; To ensure resident satisfaction and continuous quality improvement initiatives arepromoted; To prepare and post the Nursing Department schedules as per contracts; To contact staff for available shifts; To answer absentee calls, identify replacement staff, and track and record alloccurrences; To interact with agencies, & maintain statistics of staff replacement; To prepare daily assignment sheets and record daily nursing hours; To maintain records of hirings, terminations, leave of absences, term positions, etc; To maintain a current & detailed list of seniority/staff preferences for assignments; To prepare and post schedules with sufficient time for staff to view as per applicablecontract; To post vacant positions; To award positions for Nursing department according to contract, in conjunction withDirector of Care or Director of Health and Wellness; To interpret collective agreement for clarification purposes; To maintain record of Resident Census Change/Transfer; To collect and submit monthly Transportation costs for Office manager to submit forpayment; To prepare Health Record for new admissions; To complete Admission/Separation forms for submission to appropriate party; To act as PHIA Privacy Officer in conjunction with the Social Worker; To promote a culture of safety in the work environment by adhering to the WorkplaceSafety and Health Program; To work in a position of trust with vulnerable adults (residents); To uphold and promote the organization's values and philosophy relating particularly toethics, morality, and integrity as set out in Extendicare's Code of Conduct; To complete other duties as assigned.Time TypePart timeWhen you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.If you have a passion for caring, turn it into a rewarding career with Extendicare!Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.