School Administrative Assistant - Brooks Junior High School

GRASSLANDS PUBLIC SCHOOLS is accepting applications!Position: Administrative AssistantContract Type: Full Time; ProbationaryApprox. 35 hrs per week; Mon- Fri: 8:00AM to 4:00PMDuration of Position: Starts as soon as possible - June 26, 2026; with the possibility of extensionLocation: Application close date: Until a applicant pool has been established .........................................................................................................................................................................................................................Treaty AcknowledgementWe wish to acknowledge Treaty 7 territory - the ancestral and traditional territory of the Blackfoot Confederacy: Kainai, Piikani and Siksika as well as the Tsuut'ina First Nation and Stoney Nakoda First Nation. We acknowledge the many First Nations, Métis and Inuit whose footsteps have marked these lands for generations. We are grateful for the traditional Knowledge Keepers and Elders who are still with us today and those who have gone before us. We recognize the land as an act of reconciliation and gratitude to those whose territory we reside on or are visiting.the BROOKS JUNIOR HIGH SCHOOL is hiring!ABOUT THE POSITION: The Brooks Junior High School is seeking applications for a full time School Administrative Assistant position, to work both independently and as a team, to support students, staff and operations of the school. This position will work approximately 35 hours per week, Monday to Friday from 8:00 AM – 4:00 PM. The start date for this position is as soon as possible and ends on June 26, 2026, with the possibility of extension.ABOUT THE SCHOOL: The Brooks Junior High School (BJHS) is home to the Division’s Grade 7-9 Levels Program. BJHS is proud to offer a vast option program including fine arts, construction and foods. BJHS is also proud to run a significant number of extracurricular programs and sports teams to accommodate the large number of students who wish to participate in organized events. At BJHS we value students creating strong connections within the school community while achieving their highest academic potential.ABOUT GRASSLANDS PUBLIC SCHOOLS: Grasslands is a public school division serving the City of Brooks and surrounding County of Newell, with a student population of about 3,577. We have three elementary school locations within the City of Brooks and seven rural locations throughout the County of Newell in addition to seven colony school locations.Our Vision: A community of Learners dedicated to student successOur Mission: To provide opportunities that inspire students to achieve and succeed as resilient learners who positively impact their communities.Our Values: Collaboration, Integrity, Diversity Equity & Inclusion, Wellness & Resilience, Engagement, Innovation, Accountability, and Transparency~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~IT'S GREAT TO WORK at Grasslands!Alberta School Employee Benefit Plan (ASEBP) coverage is effective the first day under contract.Up to 92% of benefit premiums are paid by Grasslands and include extended health & dental, extended disability, group life, and more!premium percentage paid and eligibility is based on hours and positionGrasslands is a Local Authorities Pension Plan (LAPP) employer!School Administrative Assistants, that meet the minimum hours per week requirement, participate in LAPP after completing the 12 consecutive month eligibility period.Applicants who have worked for LAPP employers may qualify to waive all, or part, of the eligibility period.Paid Sick Leave, Family Medical Leave, and Personal leave. In this role you will have weekends and summers off, and often have extended time off during holiday seasons, as scheduled on the school calendar.Grasslands Public Schools, has partnerships with the City of Brooks Recreation Services and Anytime Fitness, to offer discounts at the JBS Canada Centre and Anytime Fitness, on memberships and passes, for Grasslands employees and qualifying family members.Early dismissal on Fridays, for students, gives more flexibility in schedules, for colleagues to meet, collaborate, and learn within working hours.To Learn More About Us Please VisitGrasslands Public Schools website at: ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Job DutiesAct as a first point contact and administrative support for BJHS students, staff, parents, as well as, community members.Maintain, enter data, and ensure the accurate recording of class schedules, and grades in the PowerSchool Student Information System (SIS) platform, compliant with Alberta Education requirements.Update student attendance information in the SIS platform, as required.Act as general PowerSchool SIS platform support, for staff and parents at the school location.Assist parents and staff in using the KEV/School Cash system to maintain and complete daily school accounting and bookkeeping tasks.Maintain, order and organize office, school, and instructional supplies.Manage web resources including digital communications, newsletter, events, and the school calendar.Support staff with substitute bookings, including contacting and booking substitutes, sending dispatches to the automated booking system, and accurately recording absences in the Atrieve system.On a weekly basis, reconcile substitute bookings with staff absences and provide the weekly report to payroll.Support the school principal by collecting and reconciling any required timesheets.Ideal Candidates Skills & AbilitiesUnderstanding and appreciation of Grasslands Public Schools mission and values.Respect and value all individuals with sensitivity to diversity and able to contribute a school environment that supports this.Understanding and appreciation how this role impacts the school, division and community.Enjoys working with and around adolescents.Excellent customer service skills.Excellent teamwork skills.Enjoys, can thrive, and maintain composure in a fast paced, busy and sometimes loud environment.Ability to prioritize, multitask and work independently or as part of a large staff. Strong communication skills; written, verbal and readingGood problem solving, organizational and multitasking skills.Outstanding ability to communicate with students and adults.Personal integrity and trustworthiness and able to establish trust and rapport with students and coworkers.Education And ExperienceHigh School Diploma or equivalentMinimum 2 years of office administration experienceConsidered An Asset But Not a RequirementPost-secondary training, diploma or degree in a relevant fieldFamiliarity with PowerSchool Student Information System, PASI, Docushare, Laserfische as well as, bookkeeping procedures, KEV and SchoolCash Online will be considered an asset. A combination of the minimum education requirements, along with relevant experience, may be considered-Successful applicants will be required to submit before start date:Current Criminal Record Check (CRC) with Vulnerable Sector Check (VSC)Original document reported within the last 6 months of hire date; condition of employment! Applicants cannot work before a clear CRC with VSC has been provided and approved !Please Provide The Following With Your Applicationcurrent cover letter and resume.contacts for three (3) references; preferably in a professional setting.transcripts if applicable~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~Thank you for your interest in being a member of our team at Grasslands Public Schools!We are looking forward to reviewing the submissions from all who apply, and will contact those who are selected for an interview.Wishing you a fantastic School Year!~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~