Secretary of the Statistics Department (Replacement contract)

The Statistical Analyst works under the hierarchical supervision of the Head of Statistics Department.Main responsibilities / Major ActivitiesWithin the Statistics Department, the Secretary of the Statistics Department is responsible for assisting the Head and the Associate Head of the department with secretarial help, for supporting the department in the administration and follow-up of research projects and for supporting the members of the department with administrative tasks.For the Head and Associate Head of the departmentOrganizes agendas and make appointmentsOrganizes travel (including booking hotel, journey)Prepares and prints documents needed for meetingsOrganizes meetings, takes care of corresponding invitation mailing and upon request types or takes minutesProvides support for formatting presentations into specific templates (MS powerpoint)Help with the creation of tracking/reporting tools for various aspects linked to the management of the department (MS Excel, MS Power BI)For The Department, Ensures The FollowingPerforms quality control of the filing of study related documentsOrders copies of scientific papers when not available in the libraryOrganizes meeting rooms for meetings that involve the departmentFor The Research ProjectsProvides support to the manager of the portfolio of all statistical research projects with the administration and follow-up of the research projectsProvides support to the project owners with the administrative tasks related to their specific research projectsPerforms the filing of documents related to the Research ProjectsMaintains the Research Projects database within the Statistics DepartmentAssistant to the Scientific DirectorThe Assistant to the Scientific Director works under the supervision of the Scientific Director.Organizing internal meetings as requested Liaise appropriately with assistants of other directors to ensure coverage of external conferences (travel)Handling any other tasks requested by the Scientific Director, including but not limited to: → Maintain the agenda→ Organizing travel→ Follow up with external contacts as per the instruction of Scientific DirectorProfileBachelor’s degree or equivalent experienceDetail-orientedIndependent workerStrong administrative and organisational skillsFluent in English (oral and written)Knowledgeable of MS Office 365Administrative experience in the scientific environment is an asset