Senior Admin Specialist -Basra

Responsibilities:Support to Administration Manager:Assist the Administration Manager in planning, organizing, and executing administrative tasks.Provide regular updates on operations, budgets, team performance, and policy compliance.Ensure the implementation of directives and guidelines from the Administration Manager.Policy Implementation and Compliance:Follow up on the implementation of company policies and procedures across all administrative operations.Identify and report any policy violations immediately.Premises Management and Maintenance:Oversee the day-to-day management and maintenance of company facilities in Baghdad.Coordinate repairs and ensure facilities are clean, functional, and compliant with company standards.Supervise the cleaning team to maintain a tidy and organized environment.Utilities Payment and Government Follow-Up:Manage timely payment of utilities for company premises to government entities.Follow up on administrative files with government offices when required.Transportation and Vehicle Management:Supervise transportation logistics for employees and goods.Oversee company vehicles, including registration, renewal, maintenance, fuel consumption monitoring, and agreements with fuel service providers.Supervise drivers, allocate tasks, and monitor performance.Health and Safety:Ensure compliance with health and safety standards in coordination with the Health and Safety section.Support the implementation of health and safety measures and follow-ups.Budget and Vendor Management:Assist in preparing and monitoring budgets for maintenance, transportation, and administrative operations.Manage relationships with vendors and contractors, support negotiations, and ensure service quality.Crisis and Emergency Response:Collaborate to establish emergency response procedures and support evacuation drills.Inventory Management:Oversee office supplies and ensure proper usage and availability.Maintain records and assist in budget planning for inventory replenishment.Documentation and Reporting:Prepare detailed records on vehicle usage, maintenance schedules, fuel consumption, and facility operations.Generate reports for review by the Administration Manager.Team Supervision:Supervise drivers, cleaning staff, and other administrative team members.Allocate tasks, provide feedback, and conduct necessary training.