Senior Analyst - Invoicing Specialist

Job DescriptionDuties and Responsibilities:Ownership of the yearly budget exercise, liaising with business stakeholders to ensure an accurate, a timely and a sufficiently granular submission of (Client) agreed upon spendValidate the month-end accrual submissions to ensure that gaps in terms of fixed (i.e. monthly recurring) costs versus budget and/or forecast are duly accounted for, and liaise with business stakeholders as requiredSubmit consolidated accruals to the corporate team in an accurate and timely fashionUpload monthly actual and accrual figures to forecast files, and reconcile for completenessEnsure that the monthly rolling forecast is duly updated to reflect future months’ spend expectationsCreate the monthly regional management reporting packs (including a comparison of actuals versus budget and/or forecast, as well as appropriate and insightful commentary on variances)Guide junior members of the team as to how draft meaningful variance explanations, and retain oversight of what they put forth for capturing in the regional management reporting packsConduct ad-hoc analysis, and reporting, as required by the businessDocument and keep up-to-date relevant training materials as well as budgeting/forecasting walk-throughsResponsible for maintaining the monthly FP&A and CEE/SE finance calendars, and ensuring that all relevant parties are aware of FP&A (and billing)-related tasks as well as their completion datesTrain business stakeholders on the FP&A process as well as the tools in use, as and when required BillingLiaise with the Client to ensure that their purchase orders are created in line with the approved budgetReview batch report data to aid the completeness of the monthly supply chain billings, and liaise with business stakeholders where gaps have been identifiedDistribute weekly AP reports to the FM team to ensure visibility and understanding as to what has been booked in the systemReview employee-submitted expense claims for completeness, reconciling against system data, and liaising with individual employees where there are any gaps or additional clarification is required. Upload these expense claims to a centralized repository to aid in the monthly billing exercise Review the updated regional payroll file for consistency and completenessCreate Client invoices (supply chain, travel & expense, and payroll) in an accurate manner, and ensure timely submission for pre-approval, as per the regional monthly finance calendar; submitting to the Client for further processing upon gaining said pre-approvalUpload and code in NEXUS the monthly travel & expense, and payroll invoices, and submit for approvalUpload of all vendor invoice data captured on the monthly billings, to a centralized repository, to aid the timely payment of said vendor invoices Monitor the centralized Finance mailbox for incoming mail, and undertake appropriate follow-up actionsFollow up on submitted client invoices and collaborate where needed to ensure timely payment thereofTrack client reimbursable spend versus client purchase orders, liaising as required when a purchase order requires amendment.General5-8 years of experience in budgeting and invoicing.Should be flexible with US working hours and should be proactive in managing the workload.Support audit requirements with timely provision of relevant documentation and insightsSuccessfully navigate through accounting anomalies that may develop through internal or external processes