Senior Division Administrator (Remote)

Job Description SummaryUnder limited supervision, uses extensive knowledge and skills obtained through education and experience to monitor, track and produce tools for branches to improve productivity and operating efficiency. The Senior Division Administrator will represent the division as both a project manager and project team member in multiple projects that have a significant impact on future growth. The Senior Division Administrator will work independently on difficult assignments broad in nature and that require originality. Maintains extensive contact with internal customers, Financial Advisors, subject matter experts, Senior Management as well as external clients and vendors.ResponsibilitiesJob DescriptionAssist the Division Administrative Manager in creating and implementing strategies and programs across the Division. Execute strategies through effective partnerships with FAs, Operations/Administrative Managers, Branch Managers and Complex Managers. Lead and manage branch facility projects such as new office openings, relocations and renovations. Advises branch management in compliance and regulatory management, proactively mitigates risks, identifies areas of concerns and handles day to day issues as they arise within Division. Create space plans, monitor and manage budgets, meet deadlines and communicate up stream. Partners with the Transitions Department to coordinate transitions for new Financial Advisors and their respective teams. Participate in training calls, collect and review new hire paperwork, and travel to branches to support the onboarding process. Review, monitor and report on monthly and quarterly financial statements for all of the branch office locations in the division. Perform month end profit and loss analysis and provides to Division Director and Division Administrative Manager. Prepare management reports. Analyze and reconcile G/L accounts to ensure the integrity of the information and resolve discrepancies. Review, monitor, and follow up with branches on Monthly Supervisory and Compliance Reports and escalates trends. Handle administrative approvals within the Division, including collecting documentation for exception purposes, and entering routine approvals via the online system. Conduct complex research and investigation of branch matters, and may prepare analyses of the data. Approve Division expense reports. Complete Pro Forma for new branch openings and for Raymond James Advisor Select internal considerations. Research errors hitting the branch P&L’s. Approve group names and DVP accounts for the division. Partner with compliance and supervision to promote a culture of compliance throughout the Division. Approve Letters of Authorization, as required. Review branch occupancy reports to ensure accuracy. May function as Rep in Charge for branch management as appropriate. Perform other duties and responsibilities, as assigned. Knowledge OfFinancial industry. Basic business administration principles. Economic and accounting principles and practices. Skilled InConcierge level customer service experience. Interpersonal, project management, problem-solving and decision making skills. Ability ToWork independently and collaboratively within a team environment. Be receptive to both internal and external clients’ needs. Establish and maintain effective working relationships at all levels of the organization. Use appropriate interpersonal styles and communicate effectively, both orally and in writing. Balance conflicting resource and priority demands. Provide a high level of customer service. Work independently and collaboratively within a team environment. Be receptive to both internal and external clients’ needs. Establish and maintain effective working relationships at all levels of the organization. Use appropriate interpersonal styles and communicate effectively, both orally and in writing. Balance conflicting resource and priority demands. Provide a high level of customer service. EducationBachelor’s Degree (B.A.) in Business Administration or a related field with a minimum of six (6) years of experience in a professional business environment as an operations or administrative professional. OR ~ An equivalent combination of education, training or experience as approved by Human Resources. Licenses/CertificationsSIE required provided that an exemption or grandfathering cannot be applied. Series 7 required. The ability to attain Series 9, 10, and 66 within six months of hire. TravelYes, 5 % of the TimeEducationBachelor’s (Required)Work ExperienceGeneral Experience - 6 to 10 yearsCertificationss10 - General Securities Sales Supervisor - General Module Examination - Financial Industry Regulatory Authority (FINRA), s66 - Uniform Combined State Law Examination - Financial Industry Regulatory Authority (FINRA), s7 - General Securities Representative Examination - Financial Industry Regulatory Authority (FINRA), s9 - General Securities Sales Supervisor - Options Module Examination - Financial Industry Regulatory Authority (FINRA), Securities Industry Essentials Exam (SIE) - Financial Industry Regulatory Authority (FINRA)TravelLess than 25%WorkstyleRemoteAt Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.We Expect Our Associates At All Levels To Grow professionally and inspire others to do the same Work with and through others to achieve desired outcomes Make prompt, pragmatic choices and act with the client in mind Take ownership and hold themselves and others accountable for delivering results that matter Contribute to the continuous evolution of the firmAt Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.