Senior Executive Assistant

DetailsDepartment: Managed Care Schedule: Monday-Friday, Full time Location: Remote Salary: $66,809.60-$90,396.80BenefitsPaid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your communityBenefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.ResponsibilitiesProvide administrative support for ministry CEO or System Office executive.Coordinate schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly.Maintain executive office calendar.Oversee scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.Schedule and coordinate management meetings, conferences, special events, and travel arrangements.Attend board and management meetings, maintain minutes of all proceedings and act as custodian for all related documentation.Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.Prepare and coordinate the preparation of correspondence, reports, presentation materials and other written communications as required.Monitor financial and budget information and prepare data for review.May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provide input to performance management.Abilities Needed To Be Successful In This RoleProactivenessAbility to remain focused in a remote work environmentStrong organizational skillsMust be able to work independently in a fast paced environmentSharp thinker who uses critical thinking skills to resolve problemsTeam player and a cross-team collaboratorMust be flexible to changing priorities and work flowResourceful and creative with scheduling complex meetingsRequirementsEducation:High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.Note: Required professional licensure/certification can be used in lieu of education OR experience, if applicable.Additional PreferencesSoft SkillsCommunication: Clear, professional verbal and written communication to interact with internal and external stakeholders.Attention to detail: Thoroughness and accuracy in all tasks and documents.Problem-solving: Ability to think critically and find solutions to unexpected issues.Time management and organization: Juggling multiple tasks, prioritizing effectively, and managing schedules and deadlines to maximize productivity.Adaptability: Flexibility to handle changing priorities and unexpected situations.Emotional intelligence: Understanding and managing one's own emotions and those of others, and maintaining composure under pressure.Discretion and confidentiality: Maintaining trust and keeping sensitive information private. Hard SkillsCalendar management (Proactive): Scheduling complex meetings, managing the executive's calendar, and resolving conflicts ahead of time.Technology proficiency: Google Suite, especially Google Calendar. If not familiar with Google Suite, has the ability to learn a new technology quickly.Project management: Planning, executing, and closing out projects, from start to finish.Administrative and operational skills: Handling travel arrangements and event/meeting planningWhy Join Our TeamAscension associates are key to our commitment of transforming healthcare and providing care to all, especially those most in need. Join us and help us drive impact through reimagining how we can deliver a people-centered healthcare experience and creating the solutions to do it. Explore career opportunities across our ministry locations and within our corporate headquarters.Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.Equal Employment Opportunity EmployerAscension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.Pay Non-Discrimination NoticePlease note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.E-Verify StatementThis employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.E-Verify