Senior Executive Assistant (CEO and COO)

At Beauty Pie, we don’t believe that the very best beauty products should be full of the excessive hidden markups that other luxury brands charge.We collaborate with the world’s leading labs so you can get direct access to our exceptional collection of extraordinary skincare, makeup and more - minus the unfair extra costs. If you’d like to join us for the beauty revolution, here’s what you need to know.The Role We’re on the hunt for a confident and hands-on Senior Executive Assistant with strong organisational and communication skills. You will have previous experience in a similar role working in a fast-paced agile company and will be comfortable rolling up your sleeves to get the basics done whilst supporting the CEO and COO.Here’s what you need to do:Diary management for CEO and COO Manage and develop the EA and office team - Executive Assistant and EA/Office AssistantTake minutes, create agendas and send out actions/follow ups with team membersLiaise with Board members to schedule Board and committee meetingsCoordinate domestic and international travel arrangements Oversee the management of the London office HQLead internal communications in partnership with the People team Create agendas and presentations for company meetingsProcess expenses and reconcile the Company credit cardsRaise Purchase Orders and facilitate the payment and authorisation process where neededOrganise company wide social eventsManage ad hoc office admin requests and handle confidential and sensitive informationRole ProfileExtensive experience as an Executive Assistant, supporting C-Suite and ideally experience in line managementSuper-organised, able to prioritise and manage workload efficiently with the ability to adapt to shifting prioritiesFlexible and able to work in a fast-paced and agile team environmentExcellent interpersonal skills and the ability to build relationships at all levelsProficient in Google Workspace and SlackWhat makes someone ‘Beauty Pie’?Our culture is our DNA. It defines who we are, how we operate and how we hire. And it all springs from our values, which are very important to us:Bring your ‘A’ game: We bring a growth mindset as we disrupt the beauty industry. Showing up at our best, and never settling for average.Be intelligently rebellious: We challenge industry and business norms with purpose, not ego. Bold thinking, creative problem-solving and smart risk-taking are how we transform beauty.Bias for action: Speed matters. We act with urgency, make smart choices and learn through doing - because momentum drives progressBe customer obsessed: Our decisions begin and end with the customer in mind. We earn trust by delivering amazing quality and incredible value with an experience that consistently exceeds expectations.It’s all for one (& one for all): We’re better together. Trust, integrity and collaboration are how we build a culture where everyone grows, contributes and thrives—individually and collectively.We’re committed to diversity & inclusion As a business that’s based on fairness and self-worth, our commitment to inclusivity runs through the heart of everything we do. We believe that innovation and creativity come from having a diverse workforce, and are committed to building teams with unique identities, from different backgrounds and with individual perspectives.We’ve got a long way to go, but here’s how we’re doing as of June 2025:Employees who identify as female: 69%Employees from minority ethnic backgrounds: 25%Employees who identify as living with a disability: 2%Employees who identify as female in our Product Engineering teams: 24% Employees who identify as LGBTQIA+: 5%Our ways of working We thrive on a high-performance culture where action drives results. At Beauty Pie, we trust our teams to take ownership, move fast and get the job done.We operate on a hybrid model, with a minimum of three days in the office each week— with some roles requiring more which will be outlined in the job spec.This structure fosters collaboration, maintains momentum, and strengthens our team environment while allowing some flexibility based on job responsibilities and business needs. In-person connection is essential to how we work, and we expect teams to be present and engaged. We encourage open discussions during the interview process to align expectations for the role you are applying for.Your piece of the Beauty Pie: Life & BalanceFree membership to Beauty Pie+ and 30% off our products25 days holiday & your birthday off / 22 vacation days for the US teamFlexible bank holidaysEqual leave for all new parents regardless of gender or personal circumstancesHealth & WellbeingPrivate Medical Insurance Menopause support£2,500 / $2,500 to spend on your fertility journey after 2 years of service 10 therapy sessions through AXA PPPAccess to mental health support through Spill Apply now for a chance to be part of an inspirational, international and talented team.Beauty Pie is an equal opportunity employer. The company will not unlawfully discriminate on grounds of gender, sexual orientation, marital or civil partner status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability or age, pregnancy or trade union membership.Please let us know if you require reasonable adjustments at any point during the application and/or recruitment process.