Senior Executive Assistant

Our CompanyAt Doxa, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly. What sets Doxa apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally. Location: Colombia - RemoteEnvironment: Colombian and International TeamsLanguage: Bilingual Role. Advanced English and SpanishFull-Time 8:00AM – 5:00PM MT (10:00AM- 7:00PM Colombian Time)Labour Contract - ColombianSalary: 5.500.000 COPTHE ROLE:We are hiring for an Executive Partner to the CEO who will be his right hand in leading initiatives, stewarding culture, and keeping DOXA moving in sync. We are looking for a trusted partner who can learn DOXA inside and out and is ready to step into a role that blends operational excellence with strategic influence.You’ll be a critical partner in helping run the business which includes, but would not be limited to, coordinating board meetings, facilitating leadership team meetings, organizing cultural initiatives and supporting me on strategic projects. You’ll do it with absolute discretion, because in this role, you’ll have visibility into just about everything.REQUIREMENTS:-Education: Bachelor’s degree in Business Administration, Management, Communications, or a related field.-Experience:4+ years of experience in executive support, operations management, or project coordination roles.Proven experience working directly with C-level executives, preferably in fast-paced, multicultural, or scaling organizations.Experience managing strategic projects, leadership meetings, or company-wide initiatives.Previous exposure to startup or entrepreneurial environments is highly desirable.-Skills:Exceptional organizational and time-management abilities.Strategic thinker with strong analytical and problem-solving skills.Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Monday.com, Asana, Trello).Strong understanding of AI-driven productivity tools (ChatGPT, Notion AI, etc.).Excellent written and verbal communication in English.Ability to synthesize complex information into clear, actionable insights.Strong facilitation and presentation skills.-Characteristics:Proactive, resourceful, and self-driven.Emotionally intelligent with strong interpersonal and leadership presence.Highly adaptable and comfortable working in ambiguity.Collaborative team player who builds trust and drives alignment.Discreet, ethical, and committed to confidentiality and professionalism.Curious learner who thrives in innovative and evolving environments.RESPONSABILITIES:1.Executive and Strategic Support:Manage and optimize my calendar, email, and priorities so we stay focused on the highest-impact work.Support their social media presence and thought leadership efforts through content research, industry listening and early drafting using a customer GPT model.Provide outbound support to help book speaking engagements and respond to inquiries through our CEO page.2.Initiatives and Leadership Projects:Serve as a primary liaison to our board members and shareholders by coordinating meetings, preparing materials, and ensuring timely, high-quality communications.Coordinate both in-person and digital corporate planning sessions.Drive special projects as needed.Act as our EOS Administrator; prepare agendas, summarize decisions and action items, communicate reminders and more.Be an avid user of AI tools and explore new applications to improve efficiency, decision-making, and team effectiveness.3.Culture and Company Connection: Plan and execute major company events.Execute on client appreciation initiatives that digitally deliver learning and connection.Manage the monthly CEO newsletter process plus other company communications.