Senior Executive Assistant

About UsAt Hayden AI, we are on a mission to harness the power of computer vision to transform the way transit systems and other government agencies address real-world challenges.From bus lane and bus stop enforcement to transportation optimization technologies and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive toward a sustainable future.About The RoleWe’re seeking a sharp, proactive, and exceptionally organized Executive Assistant to partner with our CEO. You will play a key role in ensuring the CEO is informed, prepared, and operating efficiently in a fast-moving, high-growth environment. If you thrive in dynamic settings, anticipate needs before they arise, and enjoy being the connective force behind a mission-driven leadership team, we’d love to meet you.Key ResponsibilitiesTravel ManagementCoordinate all aspects of weekly domestic and international travel — flights, lodging, ground transport, meals — while accounting for preferences, time zone transitions, and contingency planning. Front Desk & Office SupportBe present at the front desk from 9 AM to 5 PM on Monday through Thursday to assist with:Letting in guests, employees without badges, and deliveries. Greeting visitors with warmth and professionalism. Maintain the office environment, including:Cleaning and organizing communal areas, glassware, and workspaces. Restocking and troubleshooting the coffee machine. Calendar MasteryOwn and manage our Leadership Team's complex calendar. You will thoughtfully prioritize, proactively resolve conflicts and ensure they are always prepared for what’s next. Scheduling & CoordinationSchedule internal and external meetings across time zones with precision and efficiency in partnership with the Chief of Staff. Work closely with key stakeholders to ensure alignment and responsiveness. Ad Hoc (As Needed) Executive Leadership Team (ELT) Travel SupportCoordinate travel and accommodations for ELT members as needed. Potentially supporting the CFO, CGO (once to twice a month at most), SVP of Operations (once to twice a month at most), SVP of External Affairs (once to twice a month at most) and Sr. Director of Strategy (once every couple months). Handle last-minute changes or travel disruptions with composure and professionalism. People Operations & Event SupportManage catering, hotel bookings, and logistics for visiting guests. Support event outreach and scheduling with potential keynote speakers, customers, and partners. Business Operations & Generalist SupportSupport Demo Day logistics, setup, and coordination. Contribute to presentations and analysis for All Hands, Demo Day, and Board decks in partnership with the Sr. Director of Strategy & BizOps. Handle ad hoc requests and operational tasks that arise in a fast-moving environment. What We’re Looking For+5 years of experience supporting C-Suite Executives or Leadership teams; preferably in a high-growth tech environmentOutstanding organizational and time management skills; able to pivot quickly and prioritize effectivelyExceptional written and verbal communication skillsCool under pressure with high emotional intelligence, discretion and professional judgmentProactive mindset: anticipates needs before they ariseMastery of calendar tools (Google Calendar, Calendly), communication platforms (Slack, Zoom), and travel management tools (Navan)Operates with urgency, attention to detail, and the ability to juggle multiple prioritiesNice to HaveExperience working with venture/PE-backed startups or growth-stage companiesExperience working with AI companiesCompensation Range: $118K - $154K