Senior Finance and Administration Manager

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten?  Do you believe in our calling as Christians to welcome the least of these and love our neighbor?If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world.

We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering.  If you’re looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today.   ORGANIZATION SUMMARY: World Relief is a global Christian humanitarian organization whose mission is to boldly engage the world’s greatest crises in partnership with the church.

The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. POSITION SUMMARY: Reporting to the Country Director, the role’s overall responsibility is direction and management of WRM’s finance, grants and administration functions to enable WRM deliver on its strategic priorities.

These include but are not limited to financial planning and budgeting; financial accounting, controls and reporting; treasury management; audit and assurance; grants management; donor compliance; administration; asset management; warehousing; ICT systems management; and staff management. As a member of the senior management team, the post holder also contributes to strategic planning and development of an organizational culture that reflects WRM’s values, promotes accountability and high performance, and enables staff to deliver outstanding results for beneficiaries and donors. This role also requires the post holder to represent WRM externally to donors and partners. ROLE & RESPONSIBILITIES:

This role is responsible for supervising others and includes responsibilities consistent with supervising employees, including but not limited to monitoring daily work activities, tracking and approving timesheets including approving time off, monitoring performance including entering goals, progress check-ins, and weekly or bi-weekly check-ins, documenting performance concerns, entering staff promotions, transitions, and separations in HRIS within required time frame.

Managers at World Relief are also considered spiritual leaders and are expected to lead staff in a manner consistent with our Christian values, including but not limited to praying with staff, leading devotionals, and fostering a Christian environment in interactions with staff throughout World ReliefPlanning and Budgeting Management/administration of Country Office resources and its sub-offices including:

(a) the formulation of country work programme and resource allocation, (b) providing effective support and guidance during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization Oversee the finance function in the Country Office, including planning and budgeting, financial accounting, financial control, financial systems, and reporting Develop annual budget and ensure that budgeted activities match with detailed implementation plans Develop plans to meet funding and programming needs (includes diversification of funding resources) Undertake budget revisions and realignment to match the changes that have taken place  Identify and effectively manage all key financial risks related to delivering programs Manage financial aspects of budget development for new proposals  Fulfil all financial reporting requirements for internal and external stakeholders Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control over assets, funds, equipment, property, and facilities Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale upFinancial Accounting, Reporting, and Control Manage the Country Office financial systems and provide monthly updates on budget variance analysis Ensure systems are in place for the control of all assets, funds, equipment, property, and facilities Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies Coordinate submission of audit reports, respond to findings and recommend resolutions or action plans Lead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements Treasury Management  Ensure organization treasury management policies are complied with local laws and donors  Estimate funds request on a timely basis to ensure resources are in place for carrying project activities Cash and cash flow management and control in particular gain/losses on currency exchange; Ensure Country Office treasury operations are adequately managed to keep adequate liquidity Availability of funds for sub-offices and the Country Office Audit Keep track of statutory and donor specific audit requirements and initiate them on time.

Lead in managing audit process with External Auditors ensuring smooth audit and provision of required documents Plan and conduct internal audits with coordination of the Internal Auditor Implement audit recommendations from various audits and maintain a tracker of all audit queries Grants management Provide strategic support within the SMT on all aspects of award management including award contracting, donor compliance and pipeline management Ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker Donor compliance Ensure all donor requirements are met and there is a complete audit trail of the implementation and reporting for all awards.

  Ensure that key contributing staff has a clear understanding of donor requirements and expectations at the agreement, kick off, implementation, amendment, reporting, close out and audit stage of grants.   Reporting Prepare monthly and annual financial analytical reportsAs a member of the Management Team, contribute to: Strategic planning: development, implementation and monitoring and review of the overall strategy, cascade of that strategy into functional/operational strategies or plans; engagement of staff in strategy implementation through performance management; annual, mid-term and quarterly strategy implementation reviews; nurture, develop and sustain effective relationships with other management members.

  Development of an organizational culture that reflects WRM’s values, promotes accountability and high performance, and enables staff to deliver outstanding results for beneficiaries and donors.

  Planning and Budgeting Management/administration of Country Office resources and its sub-offices including (a) the formulation of country work programme and resource allocation, (b) providing effective support and guidance during planning and allocation exercises; (c) monitoring implementation of donor agreements and resource utilization Oversee the finance function in the Country Office, including planning and budgeting, financial accounting, financial control, financial systems, and reporting Develop annual budget and ensure that budgeted activities match with detailed implementation plans Develop plans to meet funding and programming needs (includes diversification of funding resources) Undertake budget revisions and realignment to match the changes that have taken place  Identify and effectively manage all key financial risks related to delivering programs Manage financial aspects of budget development for new proposals  Fulfil all financial reporting requirements for internal and external stakeholders Ensure that effective systems are put in place, and regularly reviewed, to allow adequate financial management and control over assets, funds, equipment, property, and facilities Ensure appropriate and adequate emergency finance and grants procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up  Financial Accounting, Reporting, and Control Manage the Country Office financial systems and provide monthly updates on budget variance analysis Ensure systems are in place for the control of all assets, funds, equipment, property, and facilities Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies Coordinate submission of audit reports, respond to findings and recommend resolutions or action plans Lead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements  Treasury Management  Ensure organization treasury management policies are complied with local laws and donors \Estimate funds request on a timely basis to ensure resources are in place for carrying project activities Cash and cash flow management and control in particular gain/losses on currency exchange.

Ensure Country Office treasury operations are adequately managed to keep adequate liquidity Availability of funds for sub-offices and the Country Office Audit Keep track of statutory and donor specific audit requirements and initiate them on time.

Lead in managing audit process with External Auditors ensuring smooth audit and provision of required documents Plan and conduct internal audits with coordination of the Internal Auditor Implement audit recommendations from various audits and maintain a tracker of all audit queries  Grants management Provide strategic support within the SMT on all aspects of award management including award contracting, donor compliance and pipeline management Ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budget and funding tracker  Donor compliance Ensure all donor requirements are met and there is a complete audit trail of the implementation and reporting for all awards.

  Ensure that key contributing staff has a clear understanding of donor requirements and expectations at the agreement, kick off, implementation, amendment, reporting, close out and audit stage of grants.

  Reporting Prepare monthly and annual financial analytical reports Provide monthly budget versus actuals reports to all budget holders and ensure formulation and resolution of interventions to minimize budget versus actuals variances Ensure monthly budget versus actuals adjustments are posted timely  Highlight variances, provide analyses and recommend resolution or reallocation of resources Ensure accurate and timely submission of financial reports as per donor requirement Asset management Ensure that the office asset register in well maintained  Ensure that all assets have been issued a unique identification number and tracked on a central Asset Register s Ensure regular updating of the asset register whenever transfers, disposal, changes in condition and procurement take place with details of that transfer, disposal etc.

Coordinate a full physical verification of asset register at least once a year to verify that assets are in place and in good condition.   Warehousing Ensure effective control and documentation of all incoming and outgoing stock. Ensure proper arrangements for receiving and dispatching commodities Ensure that regular stock reconciliation is carried out and any discrepancies are properly investigated and reported to the budget holders Ensure that timely capture of all incoming and outgoing stock targeted for beneficiary distributions and program use ICT systems management Ensure provision of IT support, network operations, security, capacity building and delivery of technologies.

  Ensure development and implementation of ICT annual plan and standard operating procedures in ICT services. Ensure the design and implementation of a disaster recovery plan with emphasis on data storage, security and backup services. Ensure innovation to make IT an enabler for the achievement of WRM’s strategic priorities Ensure timely and value for money IT related purchases.

  Staff management Manage the corporate services team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff Effective use of the performance management system including establishment of measurable objectives, periodic reviews and fair and unbiased evaluationsCoaching, mentoring and other developmental opportunitiesJOB REQUIREMENTS:

Mature and personal Christian faithCommitted to the mission, vision, and values of World ReliefDesire to serve and empower the Church to impact vulnerable communitiesAble to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation documentSolid project management skills related to institutional development Excellent understanding of business and financial planning including strategic modelling Excellent analytical skills – ability to analysis complex financial data and design and produce effective management information Excellent understanding of financial systems and procedures and experience with major donors such as USAID, ECHO, DFID, NORAD, UNICEF, GIZ, WFP etc.

Excellent experience of computerized accounts packages, Excel, PowerPoint and Word Experience in ICT Management and/or support. In-depth knowledge of human resources management and employee relationsProgressive responsibility in administrative services or programme support operations  Strong organizational and management skills including problem solving. Strong business acumen and the ability to contribute to strategic decisionsPREFERRED QUALIFICATIONS: Master's degree in finance, accounting, business administration (with finance major), public administration and or professional certification in accounting following a bachelor's degree.

7 years at manager level; or 4 years at manager level and 3 years at senior manager level in a busy organization in finance, grants and administrative services managementWorld Relief offers a competitive benefits package and employee discount program for full-time and part-time employees.  World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health. *****Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.  For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.