Senior Operations Administrator/Coordinator

About PreludePrelude Security is building the category leader in Runtime Memory Protection — an endpoint product that detects and blocks in-memory execution, memory zero-day exploitation, and ransomware execution entirely from user mode. We are a small team of security researchers and software developers working to reinvent the way we protect endpoints in a world where threats are complex, emergent, and accelerating. Backed by Sequoia Capital, Insight Partners, and other leading investors, we are building an advanced security solution to detect in-memory attacks on endpoints.About The RoleWe’re looking for a Senior Operations Administrator/Coordinator to keep Prelude’s operations running smoothly across a primarily remote team, while supporting our Executive Team and a small in-person leadership group in our Vancouver office. Reporting to the Director of HR, you’ll take full ownership of day-to-day operations of the Vancouver office, work closely with executives to manage team travel/offsites and support with strategic initiatives. We want someone who can navigate constant change, support executives with confidence, and keep multiple moving parts organized. In this role, you’ll contribute directly to the success of a fast-growing cybersecurity company, driving operational excellence that allows the team to thrive. This role follows a flexible hybrid work model, requiring 2–3 days per week in our Vancouver office. Candidates must be within commuting distance to the office.Who You AreA proactive, high-performing operations partner who takes full ownership of your work and strives for excellence in everything you doThrives in fast-paced, dynamic environments, adapting quickly to changing priorities and ambiguityAnticipates needs, solves problems before they escalate, and ensures operations run seamlesslyCollaborates comfortably across a variety of teams to keep leaders aligned, supported, and focused on their impactContinuously identifies opportunities to improve processes, systems, and overall team effectivenessHandles sensitive information with discretion and approaches work with integrity, professionalism, and intentionTakes pride in continuously improving and contributing directly to the growth and impact of the organizationResponsibilitiesTake ownership of day-to-day operations for the Vancouver office, ensuring smooth workflows and consistent support for executives and the teamPartner closely with leaders to support with travel, offsites, and special projects with autonomy and confidenceAct as the go-to person for operational coordination across a remote team, balancing multiple priorities, stakeholders, and deadlines while keeping communication clear and timelyPlan and execute team initiatives, events, and quarterly offsites that strengthen engagement and cultureServe as a trusted operational partner to leaders, helping them focus on strategic priorities by keeping day-to-day operations seamless and organizedManage and improve processes and systems to enhance efficiency, collaboration, and team effectivenessSkills & Qualifications8–10 years of experience as a senior Executive Assistant supporting executives in fast-paced, dynamic environments, with a strong sense of autonomy and ownershipExperience managing an office and day-to-day operationsProven ability to navigate shifting priorities and support multiple stakeholders with confidenceSkilled in event planning, including complex scheduling, travel coordination, and internal communicationsStrong project management skills, balancing multiple initiatives and stakeholder needsExceptional attention to detail and follow-through, ensuring nothing falls through the cracksAdvanced proficiency with Google Workspace, Slack, Zoom, and other productivity toolsComfortable handling data management, reporting, and basic budgeting or expense trackingNice to HaveExperience supporting remote teamsExperience in Operations or business support functionsExperience in a tech or fast-growing company environmentWorking at PreludePrelude is a fully remote team across the US & Canada, built on trust, autonomy, and excellence. We empower our team to take ownership, move with purpose, and continuously improve. Our culture values top performers who align with our mission and embrace high standards. We offer generous healthcare, flexible PTO, and home-office support, ensuring our team has the freedom and resources to thrive. While we move fast, we prioritize quality, collaboration, and remain committed to building impactful security solutions with precision.Compensation Range: CA$85K - CA$125K